Emergency Contact Information
UWSP requires all students to have an emergency contact on file. Students can update their contact information and enter emergency contacts in accesSPoint by clicking on the Profile tile. This information will be used in the event of an emergency that places a student or students at risk (i.e. medical or missing person) requiring the University to contact a person you have listed. Having this information on file will save crucial time if ever the need should arise. Contact information will be kept confidential following all university policy and applicable state and federal regulations.
Update Your Emergency Contact Information and Local or Home Address
Please contact the Division of Student Affairs (email or call 715-346-2481), with any questions regarding emergency contact information.
Gender of Record
A student’s gender of record reflects the gender the student identified to the university when the student applied for admission to UWSP. Gender is not included as “directory information” and will not be disclosed.
Name of Record
- A student’s “name of record” is defined as the name under which the student was admitted to UWSP. The name of record may be changed by following the name change process below.
- A “primary name” is defined as that name verified by a birth certificate, marriage certificate, passport, driver’s license or court order.
- The following lists areas/documents where primary name will appear (whether or not you have a preferred name in accesSPoint).
- Financial Aid documents
- Student bill and other Student Financial documents (1098t)
- Official and Unofficial transcripts
- Enrollment verifications
- Payroll
- Immigration documents
- Health Services
- A “preferred name” is a first or middle name change only. This name reflects what a student chooses to be called if different from the primary name.
- The following lists areas where preferred name will appear.
- Online Directory
- Canvas
- Class Rosters
- Grade Rosters
- Student Services Center (in accesSPoint)
- Degree Audit
Social Security Number
The use of the social security number as part of your university record is convenient for you and the school. It provides you with lifetime continuity of records and with an easily remembered number for requesting transcripts or referring to your permanent records in future years. While submission of your social security number is voluntary, you should consider carefully the advantages of having the social security number as part of your university record. We urge you to include it.
- If you supply your social security number, the university will not, without your written permission, use it for purposes other than routine record keeping and institutional statistics.
- Registration materials received without social security numbers will be processed and another form of student identifier number will be assigned.
Change Processes
Changing First or Middle Name (Preferred Name Change) for Current Students
Process to Change First or Middle Name
Students enrolled at UWSP may change their first or middle name by submitting a Change of Preferred Name Form. Requests for last name changes require the Primary Name Change Form and one form of legal documentation. If you are no longer enrolled at UWSP and wish to have your name changed on university records, review Changing Name for Former Students section.
Effect of Preferred Name Changes on Student Records
A student’s preferred name change will be reflected in online directory information, class rosters, grade rosters, Student Services Center in accesSPoint, and the degree audit. Student employment records will not be impacted by name changes.
Please be advised that changing your first name with the university is not the same as legally changing your name through the courts. If you have a legal name change, please complete the Change of Primary Name Form and provide supporting documentation.
FERPA
A student’s updated name of record will be disclosed as “directory information” unless the student refuses to permit such disclosure. For further information on disclosure of directory information, please refer to UWSP Guidelines for Compliance with the Family Educational rights and Privacy Act (FERPA).
Disclaimer: This policy does not form a contract of any kind and may be modified, changed, altered, or rescinded by UWSP at its discretion.
Changing Gender
The University will accept requests to change gender in accesSPoint using the Change of Gender form.
Changing Legal Name for Current Students
All university correspondence addressed to students is based on the current name of record in the UWSP Student Information System (accesSPoint).
Process to Change Legal Name
Students enrolled at UWSP may change their last name by providing the Registrar’s Office with appropriate documentation and a Change of Primary Name Form.
Acceptable Documentation:
- Adoption Papers
- Court Order
- Passport/Permanent Visa
- Driver’s License
- Divorce Decree
- Social Security Card
If you are no longer enrolled at UWSP and wish to have your name changed on university records, please see Changing Name for Former Students section for more information (see also Wisconsin Name Change, Driver’s License & Birth Certificate Policies).
FERPA
A student’s updated name of record will be disclosed as “directory information” unless the student refuses to permit such disclosure. For further information on disclosure of directory information, please refer to UWSP Guidelines for Compliance with the Family Educational rights and Privacy Act (FERPA).
Disclaimer: This policy does not form a contract of any kind and may be modified, changed, altered, or rescinded by UWSP at its discretion.
Changing Name for Former Students
All university correspondence addressed to students is based on the current name of record in the UWSP Student Information System (accesSPoint).
Requests for a change of name due to marriage, divorce, naturalization or a court-ordered change of name will be considered once acceptable documentation and a completed Change of Primary Name Form are submitted. Email forms to the Office of the Registrar or mail them to Office of the Registrar, UW-Stevens Point, 101 SSC, Stevens Point WI 54481.
Process to Order a Replacement Diploma
- Paper Diploma – $25.00
- Shipping Fee – $5.00
Please use Parchment to order any additional or replacement diplomas.
Note: a reissued diploma will bear the original date of original issue but will have the signatures of the current administration. Additional or replacement diplomas may take up to two weeks to be processed.