Faculty can access Grade Rosters through the Faculty Center tile — the same area used for entering attendance. When opening your roster, be sure to select “Final Grade” from the Grade Roster Type drop‑down menu.

Approval Status Options

The grading process includes three possible Approval Status options in the grading process:

1. Not Reviewed

Use this status if you want to save your progress while entering grades. It allows you to save a partially completed grade roster. (Optional)

2. Approved

A grade must be entered for every student before selecting this status. Choosing Approved notifies the Registrar’s Office that your grades are ready to be posted. Once the Registrar’s Office processes your roster (processed hourly), students will be able to view their grades.

• This is the only status required for Final Grade Submission.

3. Attendance Completed

This status is used only for attendance rosters. Do not select this option for Final Grade Submission.

Grading System

• Enter the grade after the name of the student.
• A+, D-, and F+ are not valid grades.
• For students who have elected the P-F grading option, the grade program convert the regular grade to P or F.
• If a student is auditing a course, a grade of AU will show in the grade column.
• If a student officially dropped the class or withdrew from school, a W will show in the grade column. 

Incomplete grade policy: 

1. An “incomplete” should be reserved for the completion of a definable amount of work (for example, one term paper or one exam) which occurs near the end of the semester.
2. You are to inform both the student and the department chair in writing of the work that is remaining and the date by which it must be completed.
3. The student has until the end of the next semester (excluding summer session) to complete the work unless you set an earlier deadline.
4. The instructor and department chair may approve one extension of time needed to make up the incomplete. The dean of the college in which the course is offered must approve any further extension of time. 

 “F” grades appear in the grade drop-down (F0, F1, F2, etc) to represent a student’s last date of attendance. These should be used in place of entering an actual date of last attendance like you did in the old system. If a student stopped attending your class during the third week, you should select the F3 grade from the drop-down. If a student NEVER attended your class, there is an F0 grade to select. These numbered “F” grades will appear as regular F’s on a student’s transcript.

Why does UWSP need to know if a student stopped attending school?

Federal regulations require students to repay a prorated portion of their financial aid if they officially or unofficially withdraw from school prior to reaching the 60% (approximately the 10th week) point of the semester. If students do not repay their aid, the institutions are liable.

Instructors can make grade changes themselves until grades have been posted. Once posted, submit the Grade Change/Remove Incomplete eForm located in the Forms tile in accesSPoint. After the grade deadline, grade changes will need approval from the department chair and dean.

Note: This does not apply when removing an incomplete.

We now have an e-form for grade changes. It can be found on the Forms tile in accesSPoint. Once you fill it out, the form will automatically be routed to the appropriate authorizing officials. You will receive an email confirmation after the e-form has been processed.

During a regular semester, if only five instructors are late in reporting their grades nearly 600 students could be affected (5 instructors teaching 4 courses of 30 students each).  Please make every effort to get your grades in by the deadline.  

Late grades result in: 

• Unnecessary student anxiety about what grade is to be received.
• A delay in issuance of transcripts of grades to prospective employers, graduate schools, or transfer institutions.
• A delay in certification to DPI for application for a teacher license.
• Suspending students who shouldn’t be suspended or not suspending students who should be. 

The test scoring facilities are located in the Center for Inclusive Teaching and Learning (CITL), 403 Albertson Hall, and are available from 8:00 a.m. to 4:30 p.m. The facilities are not open over the weekend. If this presents a problem, call CITL (2945) to see what special arrangements might be made.