You have the right to inspect and review all your records which meet the act’s definition of “education records.”

Education records include all records the university maintains about you, except the following:

1. Personal notes of UW-Stevens Point staff and faculty.
2. Employment records.
3. Medical and counseling records used solely for treatment.
4. Financial records of your parents.
5. Confidential letters and statements or recommendations placed in your records prior to January 1, 1975.
6. Confidential letters and statements or recommendations for admission, employment, or honorary recognition placed in your records after January 1, 1975, for which you have waived the right to inspect and review.

Under no condition may you be required to waive your rights under this act before receiving university service or benefits.

Student records are not stored in a single location. To review your records, you must submit a written request to each office that maintains the records you want to see. Each office has up to 45 days to respond.

Common offices that maintain student records include:

• Office of the Registrar
• Your school or college dean
• Your major department
• Protective Services
• Any other campus office you’ve interacted with, such as Student Financial Aid or Residential Living

You may challenge any part of your education records that you believe is inaccurate, misleading, or inappropriate. This does not include disputing grades unless the grade was recorded incorrectly. You may also add a written statement to your record explaining your perspective.

To challenge information, submit a written request for a hearing to the dean or director of the office that maintains the record. Their decision is usually final, but you may appeal in writing to the Assistant Chancellor for Student Affairs if the case raises a significant policy or legal compliance issue.

Yes. Your written consent is required before the university can share your education records—unless the request falls under a FERPA exception. These exceptions include:

1. Requests from UWSP faculty and staff with a legitimate educational “need to know.”
2. Requests in accordance with a lawful subpoena or court order.
3. Requests from representatives of agencies or organizations from which you have received financial aid.
4. Requests from officials of other educational institutions in which you intend to enroll.
5. Requests from other persons specifically exempted from the prior consent requirement of the act (certain federal and state officials, organizations conducting studies on behalf of the university, accrediting organizations).
6. Requests for “directory information”

The university receives requests for directory information from a variety of sources, including friends and family, prospective employers, graduate schools, honor societies, licensing and government agencies, and the news media.

You may choose to withhold any or all of your directory information. Please consider very carefully the consequences of any decision by you to remove these items from the list of “directory information.” Should you decide to inform the university not to release any or all of this “directory information,” any future request for such information from non-university persons or organizations will be refused. For example, a prospective employer requesting confirmation of your major field of study or address would be denied access to such items, should you withdraw them from the list of “directory information.” The university will honor your request to withhold any of the items listed above but cannot assume responsibility to contact you for subsequent permission to release them. Regardless of the effect upon you, the university assumes no liability of honoring your instructions that such information be withheld.

Students may withhold Directory Information by completing the request to withhold directory information form. Please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request. Requests for non-disclosure will be in effect until the student authorizes a change.

To restrict release of your directory information, visit the Office of the Registrar (171 SRC) and complete the required form.

If you have any questions regarding the provisions of the act, you may contact the Office of the Registrar, 101 SSC, 715-346-4301.

If you believe the university is not complying with FERPA, contact the Office of the Registrar (101 SSC, 715‑346‑4301) or the Associate Vice Chancellor for Enrollment Management (715‑346‑4093).