Schmeeckle Reserve is an increasingly popular place for runs, walks, biking events, memorial services, weddings, and other special events. Because Schmeeckle is part of the UW-Stevens Point campus, all group events must be approved by the university prior to the event taking place. This includes all group events that use trails or other spaces in Schmeeckle, even if the majority of the event takes place elsewhere (such as a run/walk event throughout the city). The Special Event Use form below is the first step to request an event
Note that not all events will be approved. Events must fit within the mission priorities of Schmeeckle Reserve (preservation, education, and recreation). And they cannot detract from the experience of other visitors.
Outside groups will need to sign a Facility Use Agreement and obtain specific event insurance coverage as required by the University of Wisconsin System.
Reservable Facility Events
Events that take place entirely within one of Schmeeckle’s reservable facilities are typically covered by those rental agreements. This includes events that take place in the Pankowski Friends Amphitheater, the Menzel Pavilion, and the Visitor Center Meeting Room. Click the links below to learn more about renting these facilities:
- Friends Amphitheater: an ideal site for gatherings of 50 to 300 people.
- Menzel Pavilion: an open-air picnic shelter with a fireplace for gatherings of up to 50 people.
- Visitor Center Meeting Room: an indoor space for gatherings of up to 40 people.
Insurance and Facility Use Agreement Requirements
Schmeeckle Reserve is part of the UW-Stevens Point campus, which is owned by the Board of Regents of the University of Wisconsin System. Any outside group using campus property, including Schmeeckle Reserve, must have the following insurance coverage per UW System requirements:
| Coverage Type | Minimum Limit | |
|---|---|---|
| A. | Worker’s Compensation (only required if the organization hires employees) | REQ’D NO EXCEPTIONS |
| B. | Commercial General Liability Each Occurrence | $1,000,000 |
| Gen. Aggr. Incl. Prdts/CO | $2,000,000 | |
| C. | Automobile Liability Combined Single Limit (only required if the organization owns vehicles) | $1,000,000 |
| D. | Umbrella Liability | $1,000,000 |
| E. | Additional Insured Provision: The contractor shall add the, “Board of Regents of the University of Wisconsin System, its officers, employees, and agents” as an additional insured under the commercial general liability policy. |
In addition to these coverages, the contract must contain all of the clauses listed under the Special Terms and Conditions for the UW System.
Groups will also be required to sign a UW-Stevens Point Uniform Statement of Responsibility, Release, and Authorization for Use of University Facilities form.
Special Event Application
If your group or organization is interested in using the trails or other parts of the Reserve, please fill out the Special Event Application form below at least 1 month prior to the event. Due to specific insurance requirements, we recommend filling out the form as early as possible. We will respond to your request within 3-5 business days and may ask for additional information.