Risk Management

Do not approach animals unless you are trained to do so. Any direct physical contact with an unknown animal, especially if it results in a bite or scratch, is serious.

If an animal has bitten, scratched or had direct physical contact with a person, they should seek medical attention as soon as possible.

If you see a suspicious animal running loose on campus, call University Police at 715-346-3456. ​

Response

If an animal, such as a rat or bat is found inside a building, isolate it in a room by closing doors behind it. Keep people away. Do not try to remove the animal yourself. Call the following for assistance:

• For removal during business hours, call Facility Services at 715-346-4219.
• For removal after-hours, call University Police at 715-346-3456.

If you are unable to contain the animal, call University Police at 715-346-3456.

Pets on Campus

Dogs, cats and other pets are prohibited in all university buildings and arboretums except as authorized and approvals are gained prior to the activity.

• Complete the Notification of Animal Activity form for authorization (please allow 3 weeks to process).
• This does not apply to police and service animals when those animals are working.

Pets are allowed outside on campus grounds if they are on a leash physically controlled by the individual responsible for the animal, except when strictly prohibited by signage. See UWS Chapter 18.08 for additional information.

Any pet waste deposited on university property shall be removed and properly disposed of by the individual responsible for the animal.

Service, Emotional Support and Therapy Animals

Student inquires for service or therapy animals on campus can be directed to Student Disability and Assistive Technology Services. 

Employee, staff and faculty inquiries for therapy or pets on campus for occupational purposes can be directed to Human Resources.​

Risk Management provides assistance with the certificate of insurance reviews and confirmations for third party events involving youth/minors. 

Vendor Insurance Requirements

When an institution contracts with a vendor for materials, equipment, supplies, or services, that vendor’s activities and the goods create an inherent liability risk to the UW System and UWSP. The goal of vendor insurance requirements is to protect the institution from loss or exposure to loss resulting from any negligence on the part of a vendor. UWSP and UW System will request certificate of insurance (COI) from vendors. COIs provide evidence that sufficient coverage has been obtained. Contact the Risk Management or Purchasing Director for questions.

Signature Authority 

Remember, the only individuals with designated signature authority are authorized to sign contracts and agreements on behalf of UWSP. Contact the Finance and Administration office for more information.

If you need a certificate of insurance from UWSP for an organization or event, please contact THE RISK MANAGEMENT (RISK.MANAGEMENT.OFFICE@UWSP.EDU)

All and any use of a drone or unmanned aircraft system must be approved by UWSP Risk Management inside or outside on university property.

General overview:

• Flight requests must clearly identify the area of flight, and this area of flight must be approved by Risk Management.
• The operator of any UAS (commercial or non UWSP ​operators) must abide by all federal, state, and city laws and UWSP policies and procedures. These include, and are not limited to,
  • UAS may not exceed 55 lbs. in size and must have all manufacturer’s specifications in operable condition.
  • UAS may contain wireless transmission capability and will be evaluated in the approval process to ensure safe access and use of UW-Stevens Point networks. This evaluation would be conducted by a representative from Information Technology or Risk Management, with consultation from UAS campus experts as needed. Areas that may be analyzed include drone security for prevention of hacking, the apps utilized when drone is in use, and the drone software.
  • UAS with digital photographic or video capture capabilities may be evaluated for feed or storage archival needs if University computer networks are required, particularly for live streaming events.
  • Any drones owned by the university must meet criteria for connectivity and data storage.
  • No university owned UAS shall be rented, leased or lent to a non-university party.
• UW-Stevens Point UAS-Operator Application Form must be fully completed online and submitted for approval by all UWSP and non-UWSP operators.
• All flights must have insurance coverage confirmed by UW-Stevens Point Risk Management on/before the time of approval.
• If the university arranges for a contractor or a non-UWSP operator to use a UAS for purposes associated with a university facility, event, or project, the contractor must:
  • adhere to all FAA requirements and campus polices (including to submit UW-Stevens Point UAS-Operator Application Form),
  • provide the university with proper proof of insurance as required from the Risk Management Department,
  • add the “Board of Regents of the University of Wisconsin System, its officers, employees and agents as an additional insured” to their insurance policy for the time the UAS is deployed.
• ​​​​All flights must be approved through the UW-Stevens Point Risk Management department.
• A minimum of 72 business hours advanced notice of flight is required for the approval process.  Frequent fliers may request a waiver of this time limit to Risk Management.
• Additional information can be found at Risk Management Resources for drone usage in classroom settings and students, faculty or staff wishing to operate at drone on University properties.

​NON-UW Stevens Point operators

Non-UW Stevens Point Operators wishing to operate a UAS on or over university owned property must contact Risk Management to again written approval.

• Submit a UW-Stevens Point UAS-Operator Application Form for review and approval with insurance and licensure information.
• Provide proof of a CFR 14 Part 107 license as Remote Pilot Certificate or other proof of FAA approval.
• Provide proof of insurance. The specific insurance requirements, including the amounts of insurance, are determined by the Risk Management, and may vary depending on the nature of the proposed UAS operation. However, Risk Management prefers aviation Liability Insurance-Limits no less than $1,000,000 per occurrence. Also, the Board of Regents of the UW System, its officers, employees, and agents need to be added as an additional insured.
• Any operation of a UAS by a non-UW Stevens Point operators over university property must be under a contract agreement with the University.
  • A contractual agreement is required for non-UW Stevens Point operators which hold the university harmless from any resulting claims or harm to individuals and damage to university property in direct relation to the party’s flight operations and are part of pre-flight approval.

UW-Stevens Point UAS-Operator Application Form should be filled out and signed by the non-UW Stevens Point operators and submitted to the Risk Management Department, 002D Old Main, 2100 Reserve Street, Stevens Point, Wisconsin, 541. Contact Risk Management for full information on UAS-Drones Risk.Management.Office@uwsp.edu

The following is guidance on the requirements for the safe service of food products on UW-Stevens Point. This applies to all departments, organizations, student organizations, vendors, and other parties utilizing UWSP facilities.

All food service performed at UW-Stevens Point on all campuses will be in compliance with applicable state and local food service regulations such as the Wisconsin Food Safety requirements: https://datcp.wi.gov/Pages/Programs_Services/FSLaws.aspx and   https://datcp.wi.gov/Pages/Programs_Services/FoodCode.aspx.

All UW sponsored events with food must meet sanctioning, food safety and purchasing standards (noted below).

1. Food Service Provider and Authority.
   • University Dining/On Point Catering has authority and rights to all food service at UW-Stevens Point, Stevens Point campus. 
   • They are responsible for adherence to all applicable food safety policy applicable to the services they provide. 
   • All food services/sales are subject to the approval of University Dining/On Point Catering. University Dining / OnPoint Catering Policies & Procedures.​
2. Food service at Treehaven and CWES falls under the responsibility of the Directors of the respective units. They are responsible for adherence to all requirements listed.
3. Food service at the Wausau and Marshfield campus must be approved by the leadership on that campus and abide by any additional guidance given.
4. If an event involving food occurs on the Stevens Point campus that is not conducted, or supervised, by University Dining, the group must have a waiver and meet all requirements listed at On Point Cate​ring​ policies and procedures.

Food service or sales by outside organizations on campus are not allowed without written authorization by the Chancellor and would require additional review, requirements and approvals through Risk Management and University Dining. Do not plan any event with an external vendor without contacting University Dining first to start the approval process.

Minimum number of individuals preparing/serving food must complete food service safety training. A trained person must supervise the event to ensure food safety requirements are met. Proof of current training competition must be made available upon request.

Food service insurance requirements must be adhered to and, if requested, certificates of insurance (COI) submitted at least two weeks in advance of an event to  Risk Management .

Insurance Requirements for Food Service and Food Vendors

When required the insurance certification shall meet the below requirements:

• Food service vendors must provide proof of current insurance coverage​. You should request a copy of their certificate of insurance (COI) . Submit above certificate of insurance to  Risk Management, 002 Old Main, for review and approval well in advance of the event.
• For vendors that do not have insurance shall obtain, or may  Risk Management to obtain Special Event Insurance Coverage.

To sell food goods or merchandise on campus:

A recognized student organizations should contact the SGA Finance and Travel services to discuss student organiation funds and fund raising requests.

All other groups should contact UWSP Dining Services for processes and policies relating to food related sales. 

As part of the Risk Management team, Environmental Health and Safety (EHS) provides guidance and assistance to ensure a safe and healthful environment for employees, students, and guests.​

As a state agency, safety initiatives are guided by the Wisconsin Administrative Code Chapter SPS 332​.  This law, by reference, incorporates the standards and regulations set forth by the Occupational Safety and Health ​Administration (OSHA).  ​

EHS provides a variety of services which includ​e:

• ​Developing and implementing policies and programs
• Administering employee training programs
• Managing hazardous, infectious, and universal wastes
• Compliance with environmental regulatory requirements
• Administering injury/incident claims and safety review
• Providing assistance and guidance for other EHS initiatives to ensure a safe and healthful workplace​

If you have questions, please reach out to any member of our Risk Management team.