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Annual Notification of Students Rights Under FERPA

As a student at UW-Stevens Point, it is important for you to understand your rights regarding access to and disclosure of information in your education record. The Family Educational Rights and Privacy Act (FERPA) affords you the right to:

  • inspect and review your education records;
  • request amendment of your education records;
  • consent to disclosure of personally identifiable information in your education records; and
  • file a complaint with the U.S. Department of Education (Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202).

To review or request an amendment to your record, contact the university office that maintains the record to make arrangements. This does not apply to grade changes, which are at faculty discretion.

Under FERPA, the University may release information from your education record if the disclosure is:

  • to UW-Stevens Point officials who have a legitimate educational interest;
  • to officials of another institution at which you seek or intend to enroll;
  • to authorized representatives of federal, state or local educational authorities;
  • in connection with financial aid you've applied for or received;
  • to an organization conducting studies for or on behalf of the university;
  • to an accrediting organization;
  • to comply with a judicial order or lawfully issued subpoena
  • in connection with a health or safety emergency or other exception under FERPA; or
  • to fulfill a request for data that UW-Stevens Point defines as directory information.

Student data that is not considered directory information may only be released with your documented consent.

You may restrict releasing of your directory information by completing the request to withhold directory information form. Please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request. Requests for non-disclosure will be in effect until the student authorizes a change.  

Questions may be directed to the Office of the Registrar.

Privacy Glossary    

Education Records

Education records are defined as records that are directly related to a student and maintained by the institution or a party acting on behalf of the institution.

The term "education records" does not include the following:

  • Sole-possession notes not accessible or revealed to any other individual.
  • Records maintained by a law enforcement unit of the educational institution that were created by that law enforcement unit for the purpose of law enforcement.

Legitimate Educational Interest

University officials must demonstrate a legitimate educational interest in order to gain access to student education records and may only access student education records to fulfill the responsibilities of their official role with the university. Any university official who needs information about a student in the course of performing instructional, advisory or administrative duties for the University of Wisconsin-Stevens Point has a legitimate educational interest.

University Official

UW-Stevens Point defines university (or school) official as any faculty, administration, staff, student employees and other persons who work with and/or manage student records information. Included in this definition are contractors, consultants, volunteers and other outside providers used by UW-Stevens Point, including the UW-Stevens Point Foundation and the National Student Clearinghouse.

    

Additional Information may be found at http://www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html 

 

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