Student Organization Distribution Lists

Student organization distribution lists allow officers and/or organization members to easily communicate with each other as a complete group (e.g. Chess Club List).  Please note that 'student organization' means a recognized student organization according to the standards set by Campus Activities and Student Engagement (CASE).

Benefits of a Student Organization Distribution List

  • More professional: Recipients see your organization's name in the To: line as opposed to displaying each individual member address. 
  • More efficient: no need for officers and other members to each maintain their own personal distribution list or continuously type member email addresses into the "To:" line.  Officers designated in SPIN maintain the list which all members then use.
  • More effective: Organization List emails reach all members  - no having to remember everyone who is a member.

Maintaining Student Organization Distribution Lists

Information for student organization presidents, treasurers, and advisors. 

All student organizations have two distribution lists: Member and Adviser/ Officers.  Any officer with “All Access” or roster permissions in SPIN has the ability to assign “Email Access” permissions to other officers. “Email Access” grants access to assist in maintaining the member distribution list.  Presidents, treasurers, and advisers have “All Access” and “Email Access” by default.

Instructions for managing SPIN rosters can be found in the User Guide on https://spin.uwsp.edu/ under Campus Links, at the bottom of the SPIN homepage once you have signed in.

Updates are made by CASE on a weekly basis.  Requests for immediate additions can be made to case@uwsp.edu.  Notification about changes to distribution list access are sent on a timely basis to all advisers and any officers who have been granted access

Student_Organization - Members Distribution List

Membership lists can be edited at https://groups.uwsp.edu/.  Authorized officers will see both the Members and Senders lists. The Members list should include all members who need to receive organization information via email. The Senders list designates who is able to send to this distribution list, if that is restricted. Requests to restrict or un-restrict access for sending to the Members distribution list should be sent to case@uwsp.edu.

Student_Organization - Adv Ofcr Distribution List

Each organization has an Advisor/Officer distribution list called 'Student_Organization - Adv Ofcr'. 

The Adviser/ Officer list is maintained by CASE based on the officer and advisers listed in SPIN. Updates are made on a weekly basis. Requests for immediate additions can be made to case@uwsp.edu.

Please be sure to keep the advisor and officer information in SPIN up-to-date.

Naming Conventions for Student Organization Distribution Lists

The UWSP Postmaster will select an appropriate email name for the organization.  The email alias for the organization email mailbox and distribution lists will be assigned based on the name. 

Purpose Alias Display Name Examples

Member Distribution List

dl-alias

Long Name of Org List - Members

Display Name: Racing Club List - Members Email Alias:  dl-arc

Control Distribution List for Who Can Send to the Member Distribution List

dls-alias

Long Name of Org List - Senders

Display Name: Racing Club List - Senders Email Alias:  dls-arc

Advisor and Officer Distribution List

dlo-alias

Long Name of Org List - Adv Ofcr

Display Name: Racing Club List - Adv Ofcr Email Alias:  dlo-arc

How Do You Edit a Distribution List?

Detailed instructions will be sent via email to all accounts authorized to edit the membership of the distribution list. Instructions are also available on the general email FAQ page.