Requirements for Re-Recognition
Re-recognition of Student Organizations
Each semester, student organization representatives must attend a mandatory re-recognition training and complete additional requirements to remain an active student organization. Student organizations accept the following obligations as conditions under which they must operate in order to be recognized. Recognized student organizations must:
- Maintain officers of at least 1 President and 1 Treasurer, plus a minimum of 3 additional members; officers must be in good academic and conduct standing.
- Secure a faculty/staff adviser who holds at least 75% FTE status and submit an electronic Adviser Contract Form for each adviser working with the student organization.
- Send two organization representatives to the fall and spring re-recognition training. Attend additional required meetings called by the Campus Activities and Student Engagement Office.
- Update officer and adviser information in the UW- Stevens Point Involvement Network (SPIN).
- Submit the organization constitution (at least every three years) via SPIN. Organizations due for a constitution update will be contacted by the Campus Activities and Student Engagement Office.
- Provide a current on-campus mailing address for the organization. Organizations can request a mailbox in the Campus Activities and Student Engagement Office.
- Complete the fall and spring registration forms including annual risk assessment survey.
- Conduct their activities according to state, municipal, and University regulations.
- Not allow instances of reckless conduct to occur during activities sponsored by the organization. Reckless conduct is defined as an act which: creates a situation of unreasonable risk, carries a high probability of causing bodily harm to another, and/or demonstrates a conscious disregard for the safety of another and a willingness to take risks recognized as having a high probability of causing an injury and is otherwise considered reckless conduct by the Campus Activities and Student Engagement Office.
- Develop budget management procedures to assure fiscal responsibility. Financial statements must be provided to the Student Government Association (SGA) or Campus Activities and Student Engagement Office, upon request. Refer to constitution guidelines for specific instructions of how finances will be handled.
- Present a written annual report of the group's accomplishments, upon request.
- Allow SGA or the Campus Activities and Student Engagement Office to review annual budget plans and materials to determine whether they are current.
Student organizations are required to maintain a current constitution at the Campus Activities and Student Engagement Office. An electronic copy can be found in the Student Organization Database.
In addition to the usual components of a student organization constitution, all constitutions must include the following: a membership clause, grade clause, dissolution clause, and date of initial ratification, including the most recent approval date. A constitution template can be found on the Campus Activities and Student Engagement Office website. Constitutions are to be updated, minimally, every three years.
The holding of office shall be restricted to full-or part-time students in good academic standing.
All Student Organization Officers must maintain a cumulative GPA of 2.0 or higher. If a Student Organization Officer’s cumulative GPA falls below 2.0, they will not be eligible to hold an officer position for the following semester and they will be removed as an officer in the Student Organization Database. The student will not be eligible to hold an Officer position until their cumulative GPA is a 2.0 or higher. (PACSO, passed April 2014)
Inactive and Dissolved Student Organizations
Student organizations that lose recognition status become inactive and will be kept in an inactive file for three consecutive semesters, at which time the group will be considered dissolved. Student organizations choosing to dissolve the organization must submit these intentions in writing to email@example.com.
Student organizations that select their members or officers on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership, officer positions, or participation in the organization to students who affirm that they support the organization’s goals and agree with its beliefs, so long as no student is excluded from membership, officer positions, or participation on the basis of his or her race, color, creed other than commitment to the beliefs of the organization, religion, national origin, disability, ancestry, age, sexual orientation, pregnancy, marital status or parental status, or unless exempt under Title IX, sex. (Board of Regents Policy 30-6, adopted 12/8/2006)
Decision on Re-Recognition
The Campus Activities and Student Engagement Office will determine if the organization has met the requirements for re-recognition stated in this policy. If the requirements are met, the organization will be re-recognized. The Campus Activities and Student Engagement Office will email the President of the organization to notify you if your organization continues to be officially recognized by the University. If the Campus Activities and Student Engagement Office denies an organization’s re-recognition, the organization may appeal to the Vice Chancellor for Student Affairs, who will make the final decision on re-recognition based solely on whether the organization has met the requirements stated in this policy.