Military Call-Up Instructions For Students
If the student is called up before the start of the semester, a cancellation form must be filled out or a letter sent notifying us of the cancellation with the reason indicated. Forms are available at the Registration and Records Office, Room 101 Student Services Center. If the semester has already started, a withdrawal form must be filled out by the student. The withdrawal form must indicate the current date as the “date of withdrawal”. The reason for the withdrawal or cancellation must state “called to active military duty for war time service” OR “withdrawing from the university due to active training requirement with the military”. NOTE: The student must officially withdraw from the university.
If you are living in a residence hall, you will need to notify the Residential Living Office at 715-346-3511. If you are receiving Financial Aid, notify the Financial Aid Office at 715-346-4771. For questions about loans or financial aid contact the appropriate office on campus or your private lender for instructions. If you need to reach the Perkins Loan Office, call 715-346-3473.
You will need to provide UWSP with a copy of the orders. We will send a copy to the VA in St. Louis, Missouri and notify them of your withdrawal from the university. If the orders are not available at the time of the withdrawal, they may be faxed to us later at 715-346-2558.
Individual Course Options:
If called up early in the semester, students may choose to withdraw and re-enter when their obligation is completed. In such cases, the students would receive a full refund of their tuition and a prorated refund of any housing and food service charges. If called mid-to late-semester, students might prefer to drop some courses and/or receive a refund for the courses dropped and a prorated refund of any housing and food service charges. If called late in the semester, students could request incompletes or instructors might be able to consider their courses complete and assign grades.
A grade of “incomplete” may be awarded at the discretion of the instructor. It may be possible for you to be granted an extension of time allowed to complete the work in the course. If you are gone for an extended period of time, the department chair of the course would need to notify the Registration and Records Office of the extended time allowed.
In some instances an instructor may determine that a sufficient amount of course work has been completed and therefore may choose to award a final grade. You must consult with the instructor to determine whether these requirements have been met.
We encourage all students in this situation to discuss the matter with their instructors and to be clear about their status before departing. In the event that any students have to leave abruptly and don’t have an opportunity to discuss the situation with their instructors, we will notify the instructors and appropriate officials if you ask us to do so. If students are called up due to “active military duty for war time service”, and we have a copy of the orders to that effect, we will register the student for a zero credit “COOP” course. This will enable the student to use their university e-mail account, continue to have appointed registration times, and maintain ties to the university to ease their re-entry upon return.
The university will register the student in COOP for the length of their call up as indicated on the orders. The student should try to notify us if their call up time has been extended. When the student returns to school they should provide an updated DD-214. We will send a copy of this to the VA in St. Louis, Missouri so they have the most current information in their system when determining entitlement.
When returning to the university, bring a copy of your most recent DD-214 to the Veterans Service Representative in the Registration and Records Office, 101 Student Services Center. You can also contact Registration and Records at 715-346-4301 to get information on how/when to register for classes.