The attendance policy of the university requires instructors of record to take attendance at least once during the first eight days of the fall and spring semester.
As we all know, attendance in class is a key factor in students’ success. Your reporting of student attendance not only provides the university with the opportunity to direct non-attending students to the proper campus resources for assistance but it also ensures our compliance with federal financial aid Title IV legislation.
UW-Stevens Point has an obligation to verify at the start of a course that Financial Aid recipients are in attendance. To assist instructors of record with this Federal reporting process, an Attendance Roster has been created in the myCourses module of myPoint. The following three attendance reporting options are available to instructors:
- Attending (pre-assigned to all students),
- Never Attended, and
- Last Attended On Date.
With regards to an online class: A student is considered to be enrolled if they complete an online learning activity within the timeframe for this process. A simple log in is not adequate to determine attendance. A post on a discussion board, completion of a quiz or assignments would be something that demonstrates participation in the class.
Click here for Instructions on Reporting Attendance.
Note to Instructors about Commenced Attendance: During the first eight days of the term, any student reported as "Never Attended" will be contacted by the Enrollment Services Center (ESC). Students will be directed to contact their instructor immediately if they wish to remain enrolled in the course. It is up to the instructor to determine whether they should stay enrolled or not. If you do not want the student dropped from the course you MUST contact the ESC. All other students will be administratively dropped from the section within the next 1 to 2 business days.
Once dropped from a course, in order for a student to be reinstated, the student MUST submit a completed Add/Drop Form to the ESC (106 SSC) or the instructor may email the ESC at firstname.lastname@example.org (715-346-3300).
After the eighth day of the term, students will NOT be administratively dropped but the Attendance Roster should still be used to report students that have stopped attending class. The Enrollment Services Center will email all students reported as stopped attending.
The Financial Aid Office is required by Federal law to retract financial aid for students that do not complete at least 60% of the semester for which they were awarded financial assistance. The mandated retraction formula uses the last date of attendance as a factor in determining the percentage of financial aid that must be returned to the U.S. Department of Education (DOE). Therefore, it is important to monitor attendance/participation throughout the semester and make note of the last date of attendance/participation for those students that did not complete the term.
If you have any questions about Commenced Attendance, please contact the Enrollment Services Center at email@example.com (715-346-3300).