Sometimes students need to withdraw from school in the middle of
the term. This may simply be tied to a decision not to continue or it
may be because of circumstances that preclude finishing the semester.
Usually the effective date of the withdrawal will be the day of
departure, but sometimes it is judged that the official withdrawal date
should be pushed back to the beginning of the semester, so that the cost
of tuition can be eliminated. This occurs only in unusual circumstances
of non-attendance beyond the student’s control (medical, etc.) when
UWSP acknowledges that the student should be held harmless from payment
of tuition for the term he or she was prevented from completing.
Impact Of Withdrawing From School Upon Financial Aid
- The UWSP Financial Aid Office is required by law to re-compute
your aid eligibility in the event of a withdrawal from school. We have
to adjust the need and aid according to any reduced costs involved
because of the early departure. The government presumes that you should
not be given aid for living expenses tied to the weeks you did not
attend nor should you have aid for more than a proportional amount of
tuition expenses. Any student withdrawing prior to the 60% point in the
term should expect to have to repay financial aid in a percentage
roughly equivalent to the percentage of the term not in attendance.
After the 60% point, no aid has to be repaid. Therefore, if you depart
from school prior to the 60% point, your aid eligibility will be reduced
on a pro-rated basis. If the amount of aid already disbursed to you for
the semester exceeds the reduced eligibility, it will be necessary for
payments to be made to repay the aid accounts. This could be from any
refund you might receive from UWSP or from funds that you were given
directly for living expenses.
- The exact financial impact of your withdrawal may not be known until
several weeks after your withdrawal because it will be necessary to
determine how much refund (if any) is available to help repay your aid.
UWSP must wait until all of your charges have been applied to your
account before making the final calculations.
- Normally, refunds from payments made to UWSP are first applied to
repay a portion of your loans (including Direct loans), and then
remaining amounts would repay grant assistance. Usually aid recipients
do not receive any of the refund themselves; it all goes to repay aid
(unless the refund exceeds the aid received).
- A calculation is also made to see if a repayment is expected from
funds that were disbursed directly to you, and only if necessary, you
will be billed for an additional partial repayment of aid. Direct loans
are excluded from this calculation because the student is already
obligated to repay these funds.
Special Financial Consideration For Backdated Withdrawals
- In addition to the considerations mentioned above, when the date
of the withdrawal is backdated, the student will typically receive a
larger refund from UWSP because of the reduced tuition cost that is
likely to occur.
- Aid recipients will find that this larger refund seldom results in
any funds being given directly back to them because Federal law requires
all of the refund to be applied to repay aid. Only in a rare instance
where a refund exceeds the total financial aid received for the term
would a balance be returned to the student.
- The good news is that the refund will be applied first to reduce
student educational loans, and only after all loans are repaid does any
refund get channeled to repay grants.