The following is a sample position and project description (the
items in bold are strongly recommended to be included to inform students
fully about the position and to facilitate the application process):
Job Description for Planning and Zoning Department Intern
Employment period: late May through late August (12 weeks) Work schedule:
Hours per day: 7.5
Daily hours: 8 AM to 4:30 PM
Days per week: 5
Hours per week: 37.5
- Student in a university/college program in land use planning, natural resources management or closely related field
- Strong oral and written communication skills
- Basic knowledge of:
- accepted planning principles and practices
- land use law administration
- resource inventory techniques
- outreach education & citizen participation techniques
- Basic/intermediate ability to utilize:
- ArcView GIS systems
- MS Office suite including Word, Power Point & Excel spreadsheet
- Ability & current licensing to operate motor vehicle
Duties and Responsibilities:
- Database and map creation within ArcView GIS systems
- Assist in preparing public participation/hearing materials
- Field inspection and documentation of existing landuses and other resource inventories
- Research and collect data for particular elements of the
comprehensive plan (e.g., inventory and evaluate existing plans and
programs; analyze and project economic, social and resource trends,
The following are projects specific to the summer of 2002:
- Shoreline assessment of Lake Wisconsin
- Creation of wellhead protection ordinance
- Continue development of county-wide GIS information based on county-coordinate system
- Creation of a sign regulation ordinance
Application Deadline: Please send resume and cover letter postmarked by March 12, 2002 to the address below.
Contact: If there are questions, please contact:
Green County Planning Department
1234 Main Street Anywhere, WI
Phone: (123) 456-789
The key to making the experience valuable for both the employer and the
student intern is to plan ahead. Careful planning will allow the
employer to use the intern and their abilities to the fullest. If the
employer wants to get the internship approved in the funding cycle of
the agency, this needs to be done well in advance (usually done in the
fall). This also includes applying for grants in a timely manner (see
Deadlines hiring notifying interns of job placement
Students want to know their summer internship is secure prior to spring break (which usually occurs the third week of March).
Submission of letter prior to starting
Once an internship offer has been accepted, students are instructed to
submit the job description to the university on agency/organization
letterhead from internship employer before work begins. This letter
should include the name, address, phone number, and email address of the
UW-SP contact and monitoring
Each student intern has an advisor who will closely work with the
student to ensure success in the internship process. A part of this
involves the students submitting progress reports every two weeks to
their advisor. The second part will be a site visit from the advisor
halfway though the internship. The student and their supervisor must be
present for this meeting. The purpose of this meeting will be to monitor
progress on projects and to check on how the internship is progressing.
Planning for grant applications that fund intern
Planning ahead for student interns is imperative if the students are to
be funded partially or wholly by grant money. If an employer is
interested in obtaining grant money, see the ï¿½Grant Opportunitiesï¿½
Several payment methods are possible:
- Payroll of employer This is the preferred method.
Employers would simply add the interns on to the payroll as a salaried
employee and pay them in the manner they pay other employees.
- Contracted work or products In this method, students would be paid.
- University employee This is the least preferred method, due to the amount of paperwork involved. In this method, the employer would distribute the money to the university, who, in-turn, would pay the student. expectations, please let them know as soon as possible. This is a valuable learning experience for them. If the problems persist after several conversations, the employer may call the student's advisor and alert them to the situation. The advisor will then contact the intern and take appropriate action.
Intern performance monitoring and reporting
Students must complete various steps to receive full credit for their internship experience.
Contact with the university and student advisor Students will be expected to keep in regular contact with their advisors throughout the internship. (See student booklet for more detail.)
Progress reports Students are required to send progress reports to their advisors at the university every two weeks.
Intervention regarding performance Communication is the key to keeping potential problems to a minimum. If the intern is not working up to your as contracted workers are paid. This method can be used if the employer does not want to add another person onto the payroll, but still wants to pay the students directly.
Internship evaluation and exit interview The employer will be expected to provide a written evaluation of the student's performance at the end of the internship (The university will provide the evaluation form). It is also expected that the employer will conduct an exit interview with the intern upon completion of the internship. This will provide the interns
with verbal feedback about their performance.