Military Call-Up Instructions For Students
If the student is called up before the start of the semester, a cancellation form must
be filled out or a letter sent notifying us of the cancellation with
the reason indicated. If the semester has already started, a withdrawal
form must be filled out by the student. The withdrawal form must
indicate the current date as the “date of withdrawal”. The reason for
the withdrawal or cancellation must state “called to active military
duty for war time service” OR “withdrawing from the university due to
active training requirement with the military”. NOTE: The student must
officially withdraw from the university.
If you are living in a residence hall, you will need to notify the Residential Living Office at 715-346-3511. If you are receiving Financial Aid, notify the Financial Aid Office at 715-346-4771.
For questions about loans or financial aid contact the appropriate
office on campus or your private lender for instructions. If you need to
reach the Perkins Loan Office, call 715-346-3473.
You will need to provide UWSP with a copy of the orders. We will send
a copy to the VA in St. Louis, Missouri and notify them of your
withdrawal from the university. If the orders are not available at the
time of the withdrawal, they may be faxed to us later at 715-346-2558.
Individual Course Options
If called up early in the semester, students may choose to withdraw
and re-enter when their obligation is completed. In such cases, the
students would receive a full refund of their tuition and a prorated
refund of any housing and food service charges. If called mid-to
late-semester, students might prefer to drop some courses and/or receive
a refund for the courses dropped and a prorated refund of any housing
and food service charges.
If called late in the semester, students could request incompletes or
instructors might be able to consider their courses complete and assign
- A grade of “incomplete” may be awarded at the discretion of the
instructor. It may be possible for you to be granted an extension of
time allowed to complete the work in the course. If you are gone for an
extended period of time, the department chair of the course would need
to notify the Registrar's Office of the extended time allowed.
- In some instances an instructor may determine that a sufficient
amount of course work has been completed and therefore may choose to
award a final grade. You must consult with the instructor to determine
whether these requirements have been met.
We encourage all students in this situation to discuss the matter
with their instructors and to be clear about their status before
departing. In the event that any students have to leave abruptly and
don’t have an opportunity to discuss the situation with their
instructors, we will notify the instructors and appropriate officials if
you ask us to do so. If students are called up due to “active
military duty for war time service”, and we have a copy of the orders to
that effect, we will register the student for a zero credit “COOP”
course. This will enable the student to use their university
e-mail account, continue to have appointed registration times, and
maintain ties to the university to ease their re-entry upon return.
- The university will register the student in COOP for the length
of their call up as indicated on the orders. The student should try to
notify us if their call up time has been extended. When the student
returns to school they should provide an updated DD-214. We will send a
copy of this to the VA in St. Louis, Missouri so they have the most
current information in their system when determining entitlement.
When returning to the university, bring a copy of your most recent DD-214 to the Veteran Coordinator
in the Registrar's Office, 101 Student Services Center. You can also contact the Office of the Registrar at 715-346-4301
to get information on how/when to register for classes.