Reporting Final Grades
Senate policy requires grades to be turned in within 48 hours of the final exam (Saturdays, Sundays, and holidays not included). The deadline date for submitting ALL grades is typically 3-4 working days after the last final exam.
Deadline Dates for Submitting Final Grades
The deadline for submitting Summer grades online is 2:00 PM on Thursday, August 20th.
||Graduate Thesis or Thesis-Like Courses In Progress|
||Satisfactory (Used with Noncredit Course Only) |
|| Not Reported (Office Use Only)|
- Enter the grade after the name of the student.
- A+, D-, and F+ are not valid grades.
- For students who have elected the P-F grading option, the grade program convert the regular grade to P or F.
If a student is auditing a course, a grade of AU will show in the grade column.
If a student officially dropped the class or withdrew from school, a W will show in the grade column.
Incomplete grade policy:
An “incomplete” should be reserved for the completion of a definable amount of work (for example, one term paper or one exam) which occurs near the end of the semester.
You are to inform both the student and the department chair in writing of the work that is remaining and the date by which it must be completed.
The student has until the end of the next semester (excluding summer session) to complete the work unless you set an earlier deadline.
The instructor and department chair may approve one extension of time needed to make up the incomplete. The dean of the college in which the course is offered must approve any further extension of time.
Reporting F Grades for Non-Attending Students
"F" grades appear in the grade drop-down (F0, F1, F2, etc) to represent a student's last date of attendance. These should be used in place of
entering an actual date of last attendance like you did in the old system. If a student stopped attending your class during the third week, you
should select the F3 grade from the drop-down. If a student NEVER attended your class, there is an F0 grade to select. These numbered "F"
grades will appear as regular F's on a student's transcript.
Why does UWSP need to know if a student stopped attending school?
Federal regulations require students to repay a prorated portion of their financial aid if they officially or unofficially withdraw from school prior to reaching the 60% (approximately the 10th week) point of the semester. If students do not repay their aid, the institutions are liable.
Grade changes: Instructors will now be able to make grade changes themselves until the grade deadline (August 20th) if a mistake has been made, instead of contacting our office. After the grade deadline, grade changes will need to be submitted through the normal approval process with signatures from the department chair and dean. Note: This does not apply when removing an incomplete.
Late Reporting of Grades
During a regular semester, if only five instructors are late in reporting their grades nearly 600 students could be affected (5 instructors teaching 4 courses of 30 students each). Please make every effort to get your grades in by the deadline. Late grades result in:
- Unnecessary student anxiety about what grade is to be received.
- A delay in issuance of transcripts of grades to prospective employers, graduate schools, or transfer institutions.
- A delay in certification to DPI for application for a teacher license.
- Suspending students who shouldn't be suspended or not suspending students who should be.
Test Score Facilities
The test scoring facilities are located in the Center for Inclusive Teaching and Learning (CITL), 403 Albertson Hall, and are available from 8:00 a.m. to 4:30 p.m. The facilities are not open over the weekend. If this presents a problem, call CITL (2945) to see what special arrangements might be made.