Reporting Final Grades
Senate policy requires grades to be turned in within 48 hours of the final exam (Saturdays, Sundays, and holidays not included). The deadline date for submitting ALL grades is typically 3-4 working days after the last final exam.
Deadline Dates for Submitting Final Grades
A. The deadline for submitting Fall grades online is 11:59 PM on Thursday, December 28.
B. The deadline for submitting grades to be entered by the Registrar's Office is 4:00 PM on Thursday, December 28.
- Process for grades entered by the Registrar's Office -- (1) print your class lists from accesSPoint -- Do not create your own grade roster list, combine sections or send partial lists as this can lead to errors, (2) indicate grades earned on the roster, (3) sign, date and personally bring your grades to the Office of the Registrar, 101 SSC, so that you know the grades were received and we can resolve any discrepancies on the spot.
- NOTE: If you mail your grade roster, please do so from your building’s central mailroom, particularly if your department’s support staff does not work during this period. Otherwise, your grades could sit in the department’s out-going mail bin. As a last resort, you may fax the original class list to 715-346-2558. If you fax your grades, please also mail your original grade roster to the Office of the Registrar, 101 SSC.
||Graduate Thesis or Thesis-Like Courses In Progress|
||Satisfactory (Used with Noncredit Course Only) |
|| Not Reported (Office Use Only)|
- Enter the grade after the name of the student.
- A+, D-, and F+ are not valid grades.
- For students who have elected the P-F grading option, the grade program convert the regular grade to P or F.
If a student is auditing a course, a grade of AU will show in the grade column.
If a student officially dropped the class or withdrew from school, a W will show in the grade column.
Incomplete grade policy:
An “incomplete” should be reserved for the completion of a definable amount of work (for example, one term paper or one exam) which occurs near the end of the semester.
You are to inform both the student and the department chair in writing of the work that is remaining and the date by which it must be completed.
The student has until the end of the next semester (excluding summer session) to complete the work unless you set an earlier deadline.
The instructor and department chair may approve one extension of time needed to make up the incomplete. The dean of the college in which the course is offered must approve any further extension of time.
Reporting F Grades for Non-Attending Students
A. Submitting F grades online:
- If you have no record of a student attending your class, assign them a grade of “F0”. If they stopped attending during the first week, assign them an "F1", the second week "F2", and so on.
B. Submitting F grades (paper grade submissions):
- If you have no record of a student whose name appears on your list, or if you thought the student dropped your course, please do not enter an F or a W grade. Instead, indicate under COMMENTS "never attended" or "dropped," whichever is appropriate, and the date of last attendance.
Why does UWSP need to know if a student stopped attending school?
Federal regulations require students to repay a prorated portion of their financial aid if they officially or unofficially withdraw from school prior to reaching the 60% (approximately the 10th week) point of the semester. If students do not repay their aid, the institutions are liable.
You can change grades online, as long as they are changed BEFORE the deadline above. After that date, you'll have to fill out a grade change form and have it signed by the appropriate parties.
Late Reporting of Grades
During a regular semester, if only five instructors are late in reporting their grades nearly 600 students could be affected (5 instructors teaching 4 courses of 30 students each). Please make every effort to get your grades in by the deadline. Late grades result in:
- Unnecessary student anxiety about what grade is to be received.
- A delay in issuance of transcripts of grades to prospective employers, graduate schools, or transfer institutions.
- A delay in certification to DPI for application for a teacher license.
- Suspending students who shouldn't be suspended or not suspending students who should be.
Test Score Facilities
The test scoring facilities are located in the Information Technology Office, 026 LRC, and are available from 8:00 a.m. to 4:30 p.m. The facilities are not open over the weekend. If this presents a problem, call Information Technology (2081) to see what special arrangements might be made.