With consistent federal changes related to grants and their requirements, below is the current information regarding various types of trainings and documents needed related to research compliance at UW-Stevens Point. Reach out to orsp@uwsp.edu with further questions.
Compliance Requirements by Federal agency
Note this information is ORSP’s current awareness and federal requirements could change. ORSP will update this page as we are notified of changes.
These compliance trainings and documents must be completed before a grant application is submitted to an agency. See further details of who should complete each training/document and how to complete in the tabs to the left.
If a federal agency is not listed in the table, they have not issued agency-wide statements requiring compliance training prior to submission. Note it’s best practice to thoroughly review grant guidelines/RFP to see if an individual opportunity requires compliance training even if the agency as a whole does not.
Our office is available to assist in reviewing the guidelines for these details: orsp@uwsp.edu.
| Agency | Research Security training | Responsible Conduct of Research (RCR) training | Biosketch in SciENcv | CPOS in SciENcv | Financial Conflict of Interest training (FCOI) |
|---|---|---|---|---|---|
| USDA (U.S. Dept of Agriculture) | Yes | Yes | Yes, if specified in grant guidelines | Yes | Not currently |
| NSF (National Science Foundation) | Yes | Yes | Yes, if specified in grant guidelines | Yes | Not currently |
| NIH (National Institutes of Health) | Yes | Yes | Yes, if specified in grant guidelines | Yes | Yes |
| DHHS (U.S. Dept of Health & Human Services) (For NIH, see above) | Yes | Not currently | Not currently | Not currently | Not currently |
| DOE (U.S. Dept of Energy) | Yes | Not currently | Yes, if specified in grant guidelines | Yes | Not currently |
| NASA (National Aeronautics & Space Administration) | Yes | Not currently | Yes, if specified in grant guidelines | Yes | Not currently |
reviewed 8/19/26
Research Security
Background
The current regulatory landscape informing the research enterprise includes serious growing concerns by the US Government regarding malign influence over federally funded research. To address the growing concerns around research security, U.S. federal regulations such as the National Security Presidential Memorandum 33 (NSPM-33) and the CHIPS and Science Act of 2022 require specific individuals involved in federally funded research to complete research security training. The training provides recipients of federal research funding with information on risks and threats to the global research ecosystem–and the knowledge and tools necessary to protect against these risks.
The U.S. government has defined “research security” as “safeguarding the research enterprise against behaviors aimed at misappropriating research and development to the detriment of national or economic security, related violations of research integrity, and foreign government interference.”
Scope
This policy applies to all UW-Stevens Point personnel named as senior/key personnel, or individuals who are otherwise identified as “covered individuals” by an applicable federal agency, who engage in or propose to engage in federal sponsored projects with the National Science Foundation (NSF); US Health & Human Services (HHS), including the National Institutes of Health (NIH); US Department of Agriculture (USDA); or US Department of Energy (DOE). The policy scope may extend to include additional federal agencies as implementation plans are announced.
The definition of “covered individuals” can vary by sponsor and by individual grant opportunity. It’s important to read through each RFP/guideline to understand how this term is defined in alignment with the relevant grant program.
In general, unless otherwise specified, any named personnel included in a federal grant submission to NSF, HHS/NIH, USDA, or DOE are required to successfully complete Research Security training prior to submission to the granting agency. This includes named principal investigators, co-investigators, key personnel, faculty/staff collaborators, undergraduates, graduate students, and postdoctoral researchers who will be participating in projects funded by these federal grant agencies.
After time of award, it is the principal investigator’s responsibility to ensure all personnel working on the grant project have completed their certification.
Certification requires renewal every year in Workday’s Research Security Training, see below.
Procedure to complete Training
UWS Research Security Training takes about 1 hour to complete and includes 4 modules: Introduction to Research Security, The Importance of Disclosure, Risk Mitigation and Management, and International Collaboration. Progress is saved and modules can be completed over multiple sittings if preferred.
The training is a condensed version of the National Science Foundation’s (NSF) extensive Research Security Training (RST). This Condensed Training Module (CTM) was designed to meet federal RST requirements, while reducing administrative burden to better serve the university research community.
To complete training:
- Self-enroll in UWS – Research Security – Workday
- Alternatively, for steps to enroll in a Workday course, review Enrolling in Courses – Employee
- Complete all 4 modules, then save your certification of completion.
- The end of the course will have you type your name and Print. To save as a PDF, select the Printer as “Microsoft Print to PDF” or “Adobe PDF”.
- Upload a copy of the certificate to your RAMP record so it can be included in your federal grant submission.
- Certification requires renewal every year in Workday’s Research Security Training.
Additional Resources
Responsible Conduct of Research (RCR)
Background
Responsible Conduct of Research (RCR) has become a requirement for many U.S. federal funding agencies. The current federal agencies requiring RCR training are National Science Foundation (NSF), USDA-National Institute of Food and Agriculture (USDA-NIFA), and National Institutes of Health (NIH). Training provides an in-depth review of authorship, collaborative research, conflicts of interest, human subjects, and research misconduct.
Scope
Any named personnel included in a federal grant submission to NSF, USDA-NIFA, or NIH are required to successfully complete RCR training prior to submission to the granting agency. This includes named principal investigators, co-investigators, key personnel, faculty/staff collaborators, undergraduates, graduate students, and postdoctoral researchers who will be participating in projects funded by these federal grant agencies.
After time of award, it is the principal investigator’s responsibility to ensure all personnel working on the grant project have completed their certification.
Certification requires renewal every 3 years in CITI, see below.
Procedure to complete training
UWSP uses the online CITI training program to satisfy federal Responsible Conduct of Research training requirements.
There are 8-11 modules to complete the course, depending on your field of study (Social & Behavioral, Physical Science, Humanities, Biomedical, and Engineers). Progress is saved and modules can be completed over multiple sittings if preferred. See CITI instructions for steps on enrolling in the RCR training.
When training is completed, upload a copy of the certificate to your RAMP record so it can be included in your federal grant submission. Certification requires renewal every 3 years in CITI.
Additional Resources
Updated Guidance on Biographical Sketches & Current & Pending/Other Support Documents through SciENcv
BackGround
SciENcv (Science Experts Network Curriculum Vitae) is a standardized researcher profile system for all individuals who apply for, receive, or are associated with research funding from federal agencies. It assists in preparing biographical sketches and current & pending support documents compliant with federally funded research requirements. More information can be found on NIH SciENcv Background.
This is part of the federal Common Forms initiative under National Security Presidential Memorandum-33 (NSPM-33) and the CHIPS and Science Act. By leveraging and integrating data from sources like ORCID and My NCBI, SciENcv helps ensure federally funded research meets current standards of transparency and quality.
These documents are primarily accepted by US National Science Foundation (NSF), US Department of Agriculture (USDA), National Institutes of Health (NIH), and US Department of Energy (DOE). Agency-specific notices indicate some may require SciENcv for certain grant programs (ex. NASA & DOD). Compliance is enforced through grant submission portal validation and applications with the approved templates through SciENcv will move forward to agency grant review.
No PDF templates outside of SciENcv will be accepted.
Best practice is to review your specific grant opportunity RFP/guidelines to identify documents required for submission. ORSP can assist in reviewing guidelines for these requirements.
Scope
This policy applies to all UW-Stevens Point personnel named in grant applications submitted to the agencies above as senior/key personnel and “covered individuals”. The definition of “covered individuals” can vary by sponsor and by individual grant opportunity. It’s important to read through each RFP/guideline to understand how this term is defined in alignment with the relevant grant program and what other individuals may be required to complete documents in SciENcv.
Procedure to Complete Documentaion
There are several ways to create a Biosketch/Current & Pending Support in SciENcv. Individuals can manually enter information into a template or make a copy of an existing document. For Biosketches, an external data source such as ORCID ID can also be used to populate SciENcv. Current and Pending(Other) Support can provide an XML file to upload and integrate into the required template.
SciENcv can create and store several documents, providing templates of Biosketches and Current & Pending Support for the agencies listed above, with more anticipated.
Full instructions can be found on NIH SciENcv – Help Guide, and below are additional tips to keep in mind when crafting your documents.
- Review the grant opportunity RFP/guidelines to identify any specific statements required for your documents. For example, some grant programs require Biosketches include any experience supervising and engaging undergraduate students in research in the Personal Statement.
- Contact ORSP with assistance in reviewing the grant guidelines to ensure all agency requirements are met.
- Complete all areas marked with a red asterisk* or your document will not properly generate, and the federal granting agency will not accept the grant application package.
- If there is no information to provide, for example Honors, enter “None to report” in the required fields so the document will correctly generate.
Once all areas marked with a red asterisk* are completed, the PI/covered individual is required to certify within SciENcv. Note if this last step isn’t complete, documents will be marked with Draft watermarks and are not accepted by federal agencies.
After certification, SciENcv will allow the document to be downloaded at the top of the page. This is the attachment to upload to RAMP and include in the subsequent grant application.
Additional Resources
Updated Guidance on Financial Conflict of Interest (FCOI)
Background
Click to view UWSP FCOI Policy for NIH PHS Funded Research, which includes NIH definitions of Investigator and Significant Financial Interest referenced below.
The purpose of this policy is to ensure that UWSP research funded by the National Institutes of Health (NIH) is designed, conducted, and reported objectively and without bias resulting from Investigator financial conflicts of interest (FCOI). The regulations and this policy do not apply to SBIR or STTR Phase I applications or awards. This policy is intended to implement the regulatory requirements for PHS/NIH grants and cooperative agreements per the regulation at 42 CFR Part 50 Subpart F and NIH’s guidance.
This policy establishes requirements for the disclosure, review, management, and reporting of Significant Financial Interests (SFIs) that may constitute Financial Conflicts of Interest (FCOIs) in accordance with applicable federal regulations governing PHS-funded research.
Scope
This policy implements the regulatory requirements provided in 42 CFR Part 50 Subpart F for grants and cooperative agreements issued by the NIH. This policy applies to individuals who meet the regulatory definition of Investigator who are planning to participate in or who participate in PHS/NIH-funded research.
Procedure to complete NIH FCOI Requirement
- First, all NIH investigators are required to complete FCOI training before engaging in NIH-PHS-funded research.
- Training is about 30 minutes and can be found on the NIH website: FCOI Training | Grants & Funding. Click the screenshot beneath the FCOI Training Module heading to get started.
- Remember to save your certificate of completion.
- Then complete the disclosure form and sign: NIH FCOI Form
- Email the FCOI training certificate of completion AND signed disclosure form to ORSP@uwsp.edu so we may submit accurate reporting to NIH to remain compliant.
- All NIH investigators must update disclosures at least annually. Any updated information to disclose should be submitted within 30 days of acquiring or discovering a new Significant Financial Interest.
Institutional Review Board (IRB)
The IRB reviews all proposed human subjects research in which the institution is engaged involving:
- Intervention or interaction with human subjects
- Collection of identifiable private data on living individuals
- Data analysis of identifiable private information on living individuals
Visit IRB Training for guidance on IRB certification requirements at UWSP and visit IRB Process to learn more about the procedures for submission.
Contact irb@uwsp.edu for questions.
Institutional Animal Care & Use Committee (IACUC)
The IACUC oversees the use of all vertebrate animal use sponsored by any unit of UW-Stevens Point. A vertebrate is defined as any mammal (non-human), cold-blooded animals such as fish, reptiles and amphibians, and live eggs from birds, reptiles and other embryos therein.
Visit IACUC Training for guidance on IACUC certification requirements at UWSP and visit IACUC Process to learn more about the procedures for submission.
Contact iacuc@uwsp.edu for questions.