Purchasing Campus Software

Information Technology purchases all software for UWSP.   This includes physical software and internet-based service software, "software as a service" (SAAS).

Work-related software purchases must comply with all state contracts.  Information Technology maintains the licenses for software used throughout the university. 

Before requesting a software purchase

  1. Confirm the software is not already available in the standard campus load (SCL) or can be installed through the Software Center (Windows PC) or Self Service for Macs

  2. Contact IT Purchasing for contract and special software pricing.


IMPORTANT


Per UW System, all Information Technology related products, including hardware, purchased software and no-cost software, must go through a review process to make sure they are supportable in the UWSP computer environment. Each product is reviewed to make sure it will work with other technologies used at UWSP along with making sure it does not create an information security concern. Finally, the review will make sure the products are available through UW Systems purchasing practices.
 
Before requesting any Info Tech product, please send an email to the Information Technology Purchasing Office (Info.Tech.Purchasing.Office@uwsp.edu) with the following info (where applicable):
  • Department Contact:

  • Account for Charges:

  • Business Justification (i.e., How is the product being used?, Are you logging in?, How?):

  • Software - Can it integrate with Canvas?:

  • Product URL/Website:

  • Privacy Policy (PDF or URL):

  • Terms and Conditions (PDF or URL):

Once the Information Technology Purchasing Office receives this information, they will begin the review process. Please allow one to two weeks for software reviews.

*Note:  Products must be reviewed EVERY year, even though some products may be renewals, and other products may be free.

Installing Newly Acquired Software

Once software has been vetted, approved, and acquired, it will need to be installed:

  • To install software on up to three machines, contact the IT Service Desk to perform the install.

  • For department-use software needing to be installed on four machines or more, please enter an IT Workorder. Include in your workorder the following:

    • Computer names that need the installed software

    • Application name, version, and manufacturer

    • Number of licenses acquired through IT Purchasing or indicate it is free or unlimited

    • Current location of software (e.g., IT Purchasing, download link, other)

    • Preferred completion date.

Software for computer labs:

To request class-related software be installed in a department computer classroom, or in IT computer classrooms or IT homework labs see our Software Requests for Computer Classrooms and Homework Labs page for instructions on submitting your request and important semester deadlines.

Work at Home Software

Your UWSP Microsoft Office 365 and OneDrive for Business cloud portal can be accessed from off-campus by logging into https://office.uwsp.edu with your UWSP logon.  You can also download the desktop apps free for home use. Visit our Office 365 / OneDrive for Business FAQs for more information.

Special pricing for software is also available for personal software purchases.

If you have questions about the purchasing process, or have pre-purchase technical questions about software to be used at UWSP, please contact IT Purchasing. 


Contact Information

IT Purchasing
Room 009, ALB
900 Reserve Street
Office: 715-346-4899
 
Hours:
Monday - Friday
7:45am - 4:30pm

Orders can be picked up between 8am-3pm. 
Please make an appointment to ensure a staff person is available.