Course Distribution Lists

Course distribution lists consist of the email addresses for the instructor(s) and all students enrolled in a specific section of a course for a given term. Sending a message to a course list ensures that all students currently enrolled in the course and the instructor(s) of the course will receive the information.

Who Can Use the Lists

No one can see the membership of the lists to ensure student privacy. A distribution list will deliver messages sent by the course instructor or a student enrolled in the course if the message is sent from a UWSP email address.   To obtain permission to send to course distribution lists faculty, staff and student organizations should contact the "owning" department for authorization.  Each associated department maintains who can send to these lists.  The list used to authorize access follows the format "dept-discname List- DL Senders" (Ex. dept-ENGL List - DL Senders).  Individuals that are a member of this list have the ability to send to the course lists for that department. To obtain access to send to all UWSP course lists, please contact the Office of the Registrar.

Naming Conventions

A course distribution list name consists of the curriculum abbreviation, followed by the 3 digit course cumber, followed by a "." (period), followed by the 1-4 digit section number followed by an underscore and the six digit term (examples provided in the table below).

Example Course Example Term Example Distribution List Name
Comp Info Sys 101, Section 12 Fall 2000 CIS101.12_200010
Acct 110, Section 881 Spring 2000 ACCT110.881_200020

Send a Message to a Course Distribution List

If you are using UWSP's Outlook/OWA client, choose the "Course Name" from the global address list.

  1. Create a new message
  2. Click the "To:" button and the "Select Names" dialog box will be displayed.
  3. Click the arrow key in the Address Book drop down and select the appropriate course address list.  Alternatively, you can begin to type the name of the course distribution list in the "Search:" box and the system will attempt to find the closest match to what you are typing.

    Outlook Address Book 

  4. In the address display box that appears, select the course you want to send a message to.
  5. Press the  "To ->" button.

If you do not have access to the UWSP address book from the mail system you are using, address a message following the format shown in the Internet Address column in the table below.

Course Name Outlook Alias Internet Address
CIS 101 Sec 12 (200010) CIS101.12_200010
Acct 110 Sec 1 (200010) ACCT110.1_200010

Availability & Accuracy

All distribution lists are automatically available in Microsoft Outlook. The lists are updated nightly throughout the semester from data supplied by the Office of the Registrar.