Advisee Distribution Lists
There are two types of advisor lists: advisee lists, and advisor lists by department. Advisee distribution lists contain the addresses for the advisor and all
his/her advisees. Advisor by department lists contain the addresses for all advisors for a department.
Who Can Use the Lists
No one can see the membership of any of the advisee lists to ensure student privacy. An advisee distribution list will
deliver messages sent by the owning advisor. Each associated department
maintains a list of additional accounts which can send to these lists. To request access to send to
advisee lists faculty, staff and student organizations should contact the
"owning" department for authorization. The list used to authorize access
follows the format "dept-discpname List- DL Senders" (Ex.
dept-ENGL List - DL Senders). Individuals that are a member of this
list have the ability to send to all advisee lists for that department.
request access to send to all UWSP advisee lists, please contact the Office of the Registrar.
Note: Messages will be rejected if sent from an
off-campus internet address or unauthorized UWSP account.
Naming Conventions for Advisee Lists
A advisee distribution list name consists of the letters "adv-" followed by the
advisor's last name, followed by a comma, followed by the Advisor's first name
followed by either "-UG" or "-GR" for undergraduate or graduate students
(examples provided in the table below).
|Anderson, Eric M
||adv-Anderson, Eric M-UG
|Anderson, Eric M
||adv-Anderson, Eric M-GR
Naming Conventions for Advisor Lists by Department
A advisor by department distribution list name consists of the letters "advdept-" followed by the department (examples provided in the table below).
Send a Message to an Advisor Distribution List
If you are using UWSP's Exchange/Outlook client, choose the "Advisor Name"
from the global address list.
- Create a new message
- Click the "To:" button and the "Select Names" dialog box will be
- Click the arrow key in the Address Book drop down and select the
appropriate advisor address list. Alternatively, you can begin to type the
name of the advisor distribution list in the "Search:" box and the system
will attempt to find the closest match to what you are typing.
- In the address display box that appears, select the advisor you want to
send a message to.
- Press the "To ->" button.
If you do not have access to the UWSP address book from the mail system you
are using, address a message following the format shown in the
Internet Address column in the table below.
|adv-Anderson, Eric M-UG
|adv-Anderson, Eric M-GR
Availability & Accuracy
All distribution lists are automatically available in Microsoft Outlook. The
lists are updated nightly throughout the semester from data supplied by
the Office of the Registrar.