IT Computer Lab Reservation Policy

Information Technology oversees the scheduling of requests to use public computer that are submitted via the UWSP Event Management System (EMS). Individuals unable to access or that have difficulties using EMS should contact the IT Service Desk for assistance. IT computer labs are generally scheduled on a first-come, first-served basis. Reservation need to be requested at least 48 hours in advance and can be requested no longer than 3 months in advance of the request date.

Non-academic reservation requests will be reviewed prior to approval to ensure the event:

  1. Does not interfere with academic or homework use of the computer lab.

  2. Does not interfere with the general welfare of UWSP community members, i.e., faculty, staff, and students.

  3. Meets guidelines for which computer labs have been designed.

Note: The use of state facilities, including faculty and staff offices, for soliciting, receiving, or making political contributions by mail or in person is prohibited by law (11.36 Wis. Stats.).

For a list of IT Computer labs including labs which are reservable, click here and view the Computers & Peripherals tab.

Priorities for Use and Definitions of Classifications

Academics, classes and homework are the primary use of IT computer labs. Fees and staffing are assigned based on the classification described below. If needed, IT will arrange for the creation of guest accounts to be used with the lab reservations. Factors taken into consideration when determining the classification assigned include:

  • Type of event

  • Sponsoring organization

  • Policies set for acceptable computer lab usage

  • Impact on computer lab(s) usage across campus

  • Charges incurred by event participants


Classification Description Fees
Class I Users UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for UWSP faculty, staff, and/or students. Events may include some non-UWSP participants (not a majority). This group of users is led by a UWSP faculty or staff member.

Audience: UWSP faculty, staff, and students with small percentage of external.
No lab reservation fee and no Lab Assistant fees assessed. Non-UWSP participants will require a guest account. The $20 account activation fee is waived for Class I Users.

Class II Users UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for K-12 students, college students, or UW System faculty, staff, or students.

Audience: Prospective K-12 or college students, UWS faculty, staff, students.
A fee of $20 shall be assessed to facilitate account creation and lab setup plus

Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event.
Class III Users UWSP academic or administrative units using IT computing facilities and services to provide non-credit courses or activities for non-profit organizations, state or federal government agencies, non-UWS institutions, or community members.

Audience: External but non-profit or state/federal agencies.
$40 per hour for use of the computer lab, with a minimum half-day charge assessed plus

$20 fee assessed for group network account creation plus

Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event.

This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.

Class IV Users All other users. Lab reservation requests that do not clearly fit into the categories defined above.

Audience: Generally private entities or organizations and groups outside the UWSP campus community.
$200 per hour for use the computer lab, with a minimum half-day charge assessed plus

$20 fee assessed for group network account creation plus

Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event. This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.


Confirmation
Lab reservation requests will be confirmed by IT staff via email. Users are urged to request labs well in advance to ensure lab availability.

Reservations are not official until confirmed.

Have questions?  Please contact the Service Desk.