{"id":194,"date":"2026-05-15T18:30:05","date_gmt":"2026-05-15T18:30:05","guid":{"rendered":"https:\/\/test-uwsp-multi.pantheonsite.io\/financial-operations\/?page_id=194"},"modified":"2026-05-28T20:11:15","modified_gmt":"2026-05-28T20:11:15","slug":"youth-protection","status":"publish","type":"page","link":"https:\/\/www.uwsp.edu\/financial-operations\/youth-protection\/","title":{"rendered":"Youth Protection"},"content":{"rendered":"\n
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Youth Protection and Minor Leadership<\/div>
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As UWSP expands their youth outreach programs, camps, and clinics, each department is committed to ensuring that the safety and well-being of each participant is the number one priority. Parents and or guardians entrust the university with their child, who is participating in a youth program. The policies and processes below were established to assist the campuses in maintaining a safe environment for youth. They are based on Chapter ATCP 78<\/a>, Recreational and Educational Camps (formerly DHS 175) and DCF ch. 252<\/a>, Licensing Rules for Day Camps for Children.<\/p>\n\n\n\n

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\u200b\u200bIt is our goal as an institution to have the proper protections to provide a safe environment for minors that participate in pre-college and youth programs on our campus, as well, providing training so that all UW System employees understand how to report an incident during your camp or clinic you are hosting<\/strong>.<\/p>\n\n\n\n

Contact us\u200b with questions or assistance<\/strong><\/p>\n\n\n\n

Chris Viau<\/a><\/h3>\n\n\n\n
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Basic Process for UWSP staff to host an AUTHORIZED YOUTH EVENT:<\/h2>\n\n\n\n
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Steps to offer an authorized youth event\u200b by all UWSP and Third Party Groups<\/summary>
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P<\/strong>lease note the guide differentiates between <\/strong>All Groups, UWSP and Third Party Groups responsiblities in the steps.<\/p>\n\n\n\n

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  1. ALL –<\/strong> Review <\/strong>the UWSP Policy 625 Gui\u200bdebook for Youth Events<\/a>\u200b <\/li>\n\n\n\n
  2. THIRD PARTY <\/strong>– Review and take action on the  Summary of Contractual Obligations for Third-Party Youth Activities \u200b<\/a>\u200b<\/li>\n\n\n\n
  3. UWSP – <\/strong>Complete and submit the Youth Event Request Form <\/strong>(Eforms link listed below) 
    Submit these \u200b\u200bat least 30 days prior to the event to for processing of the request. \u200b
    \u200b\u200b\u200b    Event Request Form to Register Your Camp or Clinic<\/a> <\/li>\n\n\n\n
  4. ALL – Watch for emails<\/strong> from related parties such as dining, housing, facilities, etc. regarding your event.<\/li>\n\n\n\n
  5. UWSP – Write and submit programs plans <\/strong>and send those to the youth programs email\u200b<\/a>. We recommend those submissions in a word or PDF document. \u200b
    \u200b\u200bRefer to page 10 of the     guidebook<\/a> for the program plan details.\u200b<\/li>\n\n\n\n
  6. UWSP\u00a0<\/strong>–\u00a0Confirm in your plans if you are having\u00a0volunteers at the event<\/strong>.\u00a0
    \u200b\u200bEnsure your volunteers have proper clearance to serve at your event in that capacity.\u00a0    Learn more here<\/a>.<\/li>\n\n\n\n
  7. THIRD PARTY<\/strong> – Confirmed you have correct insurance coverage <\/a> and have submitted an approved certificate of insurance to UWSP.<\/li>\n\n\n\n
  8. ALL – Follow the additional criteria to the type of program offered<\/strong> which may include a field trip or third party facility use agreement. <\/li>\n<\/ol>\n<\/div><\/details>\n\n\n\n
    Report an incident at an event, camp or clinic<\/summary>
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    General Youth Related Incidents<\/h4>\n\n\n\n

    All program staff must be familiar with the reporting requirements outlined below. In addition to abuse and neglect reporting, program staff must be diligent to document every incident that occurs during a program. Incidents that do not follow a specific requirement might include: <\/p>\n\n\n\n