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Event Planning
University of Wisconsin-Stevens Point
>
The University Centers
>
Event Planning
>
Event Checklist
University Centers Event Planning Checklist
1. Make Decision
Appoint one person from your department/organization to be responsible for each logistic
Determine type of event:
is it a fundrasier, a weekly meething, a banquet? There are policies that govern the use of the University Centers' space. Click
here
to learn more.
Determine what space your event will require:
a booth, small meeting room (with or without tables), large event room, etc. See
Reservable Spaces
for pictures of the rooms available.
Determine when:
date(s) and time. Actual event times are needed in addition to the time you need to get into room for set up. Check the events webpage to see room availability.
Will you be having any food at your event?
All food services must be coordinated through
University Dining Services
or have a waiver approved.
Will your event require audio/visual equipment?
TV/DVD, computer, LCD projector, sound system, etc? Please see what is available via
Event Technical Services
.
Will you hire a performer/speaker?
Only the Campus Activities office can approve payment to a performer/speaker, etc. For more information please see their
website
.
Will you be selling tickets or need a change fund?
Contact
University Information and Tickets
Will your guest need Parking Information?
Remember, tickets are given to vehicles parked illegally. Click
here
for more information.
2. Reserve Space
For Space in the Dreyfus University Center
; log-on to the
UW-Stevens Point
Reservation website (must have
UW-Stevens Point
log-on). Click
here
.
Contact the Campus Reservations Office
at
campres@uwsp.edu
or phone
715-346-4421
For space in an academic building
,
click here
.
3. Request and Confirm
Room set up
(if "as is" set up is not being used)
Technical Equipment
Submit catering request or submit waiver to bring in food
Payment to performance/speakers
(if applicable)
4. Enjoy Your Event!
©1993- University of Wisconsin-Stevens Point
Event Planning
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