Purchasing Card Program

Effective October 1, 2020, please view the Purchasing Intranet for full details of the updated discretionary spend restrictions and purchasing guidelines.

UWSP faculty and staff, including LTEs, are able to purchase many of the items that they need to do their work more efficiently with a credit card. A Purchasing Card (P-card) is a controlled credit card that is intended for best-judgment (under $5,000) purchases.

It is a tool to manage purchasing and accounting resources by concentrating low-dollar purchases in a less paper-intensive process. Use of the P-card results in a UWSP liability, not a personal liability. Therefore it is authorized for official state use only, not for personal charges. All documents related to the P-card may be fully disclosed as a public record to the extend provided for by the Open Records Law.

All purchases with the card must comply with the guidelines in the UWSP Cardholder Manual and with extramural funding agency restrictions. You must check for Ineligible Vendors prior to making any purchase.

Details of the Purchasing Card Program can be found on here.  

*Fleet Fuel Cards - Fuel is NOT allowed on the Purchasing Card. Each state vehicle or state owned equipment requiring fuel should have a Fleet Card. Contact Facilities Services for this card, x2324.

Apply for A Purchasing Card: 

To apply for a card, complete the Purchasing Card Application and Agreement.  A training session with the Purchasing Card Administrator is also required for new card applicants. 

 Pro-Travel Card Program

Many travel plans are reliant on a traveler using a credit card to make purchases or secure reservations. UWSP faculty and staff, including LTEs, may apply for an institutional liability card for travel related purchases. Pro-Travel cards are issued with a standard $3,500 limit. If you believe a higher limit is necessary, permanently or temporarily, please reach out to Payment Services.

Balances on a Pro-Travel card are paid bi-weekly by Payment Services and need to be reconciled by the traveler. These payments are billed back to a pre-determined department funding string. Expenditure transfers may be required to split Pro-Travel expenses across multiple funding strings.

All purchases must comply with UW System and UWSP polices.

Apply for A Pro-Travel Card: 

To apply for a card, complete the Pro-Travel Card Application and Agreement.

Please review the Pro-Travel Card User Guidelines, additional information available on the Travel Services Page.

 Corporate Card Program

Many travel plans are reliant on a traveler using a credit card to make purchases or secure reservations. UWSP faculty and staff, including LTEs, may apply for a personal liability card for travel related purchases. Corporate cards are issued with a standard credit limit of $3,500.

Balances on a Corporate card need to be paid by the cardholder. Payments can be made to US Bank directly, or paid on the traveler's behalf through the approval of an associated expense report. Employees are responsible for any late fees. Charges for non-reimbursable expenses are allowed only when they are reasonably incident to the business-related travel expenses and are unavoidable.

All purchases must comply with UW System and UWSP polices.

Apply for A Corporate Card: 

To apply for a card, complete the Corporate Card Application and Agreement

Please review the Corporate Card User Guidelines, additional information available on the Travel Services Page.