Purchasing Card Program

Effective October 1, 2020, please view the Purchasing Intranet for full details of the updated discretionary spend restrictions and purchasing guidelines.

UWSP faculty and staff, including LTEs, are able to purchase many of the items that they need to do their work more efficiently with a credit card. A Purchasing Card (P-card) is a controlled credit card that is intended for best-judgment (under $5,000) purchases.

It is a tool to manage purchasing and accounting resources by concentrating low-dollar purchases in a less paper-intensive process. Use of the P-card results in a UWSP liability, not a personal liability. Therefore it is authorized for official state use only, not for personal charges. All documents related to the P-card may be fully disclosed as a public record to the extend provided for by the Open Records Law.

All purchases with the card must comply with the guidelines in the UWSP Cardholder Manual and with extramural funding agency restrictions. You must check for Ineligible Vendors prior to making any purchase.

Details of the Purchasing Card Program can be found on here.  

*Fleet Fuel Cards - Fuel is NOT allowed on the Purchasing Card. Each state vehicle or state owned equipment requiring fuel should have a Fleet Card. Contact Facilities Services for this card, x2324.

Apply for A Purchasing Card: 

To apply for a card, complete the Purchasing Card Application and Agreement.  A training session with the Purchasing Card Administrator is also required for new card applicants. 

 Pro-Travel Card Program

Many travel plans are reliant on a traveler using a credit card to make purchases or secure reservations. UWSP faculty and staff, including LTEs, may apply for an institutional liability card for travel related purchases. Pro-Travel cards are issued with a standard $3,500 limit. If you believe a higher limit is necessary, permanently or temporarily, please reach out to Payment Services.

Balances on a Pro-Travel card are paid bi-weekly by Payment Services and need to be reconciled by the traveler. These payments are billed back to a pre-determined department funding string. Expenditure transfers may be required to split Pro-Travel expenses across multiple funding strings.

All purchases must comply with UW System and UWSP polices.

Apply for A Pro-Travel Card: 

To apply for a card, complete the Pro-Travel Card Application and Agreement.

Please review the Pro-Travel Card User Guidelines, additional information available on the Travel Services Page.

 Corporate Card Program

Many travel plans are reliant on a traveler using a credit card to make purchases or secure reservations. UWSP faculty and staff, including LTEs, may apply for a personal liability card for travel related purchases. Corporate cards are issued with a standard credit limit of $3,500.

Balances on a Corporate card need to be paid by the cardholder. Payments can be made to US Bank directly, or paid on the traveler's behalf through the approval of an associated expense report. Employees are responsible for any late fees. Charges for non-reimbursable expenses are allowed only when they are reasonably incident to the business-related travel expenses and are unavoidable.

All purchases must comply with UW System and UWSP polices.

Apply for A Corporate Card: 

To apply for a card, complete the Corporate Card Application and Agreement

Please review the Corporate Card User Guidelines, additional information available on the Travel Services Page.

UWSP Credit Card Merchants - THIS PAGE IS UNDER CONSTRUCTION, INFORMATION TO BE UPDATED SOON. Questions regarding Credit Card Merchants may be directed to: Student Financial Services, ex 2118. 

Your source for Credit and Debit Card Processing at UW-Stevens Point! 

The purpose of this site is to provide information to the University's credit card merchants.  Main topics include: 

• How to become a new merchant and what is required in being one.  Check out Steps for a New Credit/Debit Card Merchant.
  
• What is expected of existing merchants.  Check out Steps for Existing Credit/Debit Card Merchants.
  
• What is the PCI DSS and how does it affect the university.  Check out About PCI DSS
  
• UWSP Incident Reporting steps can be found here. 
  

• UWSP Credit/Debit Processing Policy and Procedures 
  

Announcements 

General Information

 This provides general information on: 

• Frequently Asked Questions
  
• What is private data? 
  
• Credit Card Training
  
• Paper Handling Guidelines
  
• Retention Information 
  
• Network and Computer Security
  
• Responsibilities of Merchants 
  

Read More... 

About PCI DSS

The payment Card Industry Data Security Standard (PCI DSS) was mandated in January of 2005 to protect cardholders from fraud and identity theft.

The security requirements apply to all system components; whether it be a network component, server or application that is included or connected to the cardholder data environment. In order to meet compliance standards, your area may be required to purchase additional equipment or make changes to your network infrastructure.

To learn more about the PCI DSS, click here.  

Questions regarding Credit Card Merchants can be directed to: Student Financial Services, ex 2118.