Modular
Messaging Instructions
To Login/Set Your Password (from your campus phone):
- Dial the system number, [3333].
- Enter the default password [639], followed by [#].
- The system will tell you that the minimum password length is 6 digits and cannot start with zero. Enter your new 6 digit password, and then press [#].
- The system will ask you to verify your new password. Reenter your new password, then press [#].
Record Your Name:
- From the activity menu, press [5] for Personal Options.
- Press [5], then speak your first and last name, then press [1].
- To re-record your name, press [1]. To approve, press [#].
- You will then return to the main menu.
Record Your Personal Greeting (You MUST record a personal greeting) or
an Extended Absence Greeting:
- From the activity menu, press [3] to record personal greeting.
- To record a greeting, press [1].
- For a personal greeting, press [1]. For an extended absence greeting, press [2].
- Record your greeting. (Example - "You have reached the voicemail box of (your name) in (your department) at the University of Wisconsin-Stevens Point. At the tone, please leave a message and I will return your call as soon as possible.")
- To approve your greeting, press [#]. To edit your greeting, press [1], then re-record at the tone.
To enter the system from your office phone, on-campus:
- Dial the system number, [3333].
- Enter your password followed by [#].
- You are now at the Activity Menu.
To enter the system from someone else's office phone or from off-campus:
- Dial the system number. From on-campus, dial [3333], off-campus (local), dial [346-3333], off-campus (long distance), dial [715-346-3333].
- Enter [*] [#].
- Enter your mailbox number.
- Enter your password followed by [#].
- You are now at the Activity Menu.
Listen to your greetings:
- From the activity menu, press [3].
- Listen to greetings, press [0].
- Enter greeting number, press [1-4].
- When finished, press [#].
Create or change greetings:
- From the activity menu, press [3].
- Record greetings, press [1].
- Enter greeting number, press [1-4].
- When finished, press [#].
Delete greetings:
- From the activity menu, press [3].
- Delete greeting, press [3].
- Enter greeting number [1-4].
- When finished, press [#].
Change call types:
- From the activity menu, press [3].
- Administer call types, press [4].
- Differentiate: Busy/no-answer calls (toggle), press [1], Personal greeting for all calls (toggle), press [1].
- When finished, press [#].
Assign greetings to call types:
- From the activity menu, press [3].
- Activate greeting, press [2].
- Enter optional greeting number (only if the call type is Busy or No Answer), press [1-2].
- Select one of the following: Use greeting for busy calls, press [1], Use greeting for no-answer calls, press [2].
- When finished, press [#].
Send voice or voice-fax messages:
- From the activity menu, press [1].
- Record voice message, when finished, press [#].
- Specify delivery address (see below). When finished, press [#].
- Specify delivery options (see below). To send message, press [#].
Send fax-only messages from fax machine:
- From the activity menu, press [1].
- Bypass voice recording, press [#].
- Specify delivery address (see below). When finished, press [#].
- Specify delivery options (see below). Load document into fax machine. To send message, press [#].
- Press Start key on fax machine.
To send a fax to your own mailbox:
- Log in to mailbox
- From the activity menu, press [2].
- Forward fax with optional voice message, press [1][2].
- Record voice message. When finished, press [#].
- Specify delivery address (see below). When finished, press [#].
- Specify delivery options (see below). Send message, press [#].
Specify delivery address:
- For voice user: Enter user's mailbox number, and press [#].
- For voice user name addressing: Press [*][2], spell user's name or name of personal list, and press [#].
- For personal list, press [*] [5], then list number.
- For fax user: Press [*][*][5], enter outside line number (if needed) and telephone number, and then press [#].
- To cancel address: press [*][3].
- To cancel another address: press [*][1][*][3].
- To list all recipients: press [*][1].
Specify delivery options:
- Make private/not private (toggle), press [1].
- Make priority/not priority (toggle), press [2].
- Schedule for future delivery, press [3].
- Attach a fax, press [5].
Listen to voice/e-mail messages:
- From the activity menu, press [2].
- Listen to voice or e-mail message, press [0].
Respond to messages (optional):
After listening to your message, press [1] to respond to or forward the message. Then select one of the following:
- Call sender (exits mailbox), press [0].
- Reply to sender by voicemail, press [1].
- Forward with comment at beginning, press [2].
- Record and address a new message, press [4].
- Reply to all recipients, press [5].
If you select any key from the above except 0:
- Record and address your message. When finished, press [#].
- Specify delivery options. Send message, press [#].
Print fax/e-mail messages:
- From the activity menu, press [2].
- Listen to message header. Print fax or e-mail portions, press [*][1].
- Print to default machine, press [#]. (To set default fax machine, at
the Activity Menu, Press [5] - Personal Options, then Press [3] - Set
fax preferences, then enter the fax extension.)
OR - To print to machine attached to your telephone, press [*][6].
OR - To print to other machine you specify: Press [*][*][5].
- Enter outside line number (if needed) and telephone number, press [#].
Not sure which key to press?
- Listen to Help at any time, press [*][4].
- Go back to activity menu, press [*][7].
Want to save time?
- Bypass greeting when recording, press [1].
- Bypass header when listening, press [0].
Want to adjust the way your messages are played?
- Faster, press [9].
- Slower, press [8].
- Louder, press [4].
- Softer, press [7].
- Skip forward, press [6].
- Skip backward, press [5].
Other options:
- Transfer to covering extension, press [*][0].
- Transfer to another mailbox, press [*][8].
- Make system wait, press [*][9].
- Access names or numbers directory, press [*][*][6].
- Disconnect, press [*][*][9].