Business
Cellular Service - Reimbursement Policy/Procedures
The new state of Wisconsin cell phone policy requires reimbursement for personal phone calls. Each month Payment Services will send detailed bills to those who have fiscal responsibility for the cellular phones. A copy of the bill should be given to the user of the cell phone. The user must go through the call detail and determine if there are personal calls outside the guidelines established by the policy.
Examples of permitted personal calls, with minimal duration, include:
- alerting a family member of an unexpected delay
- arranging for child care
- family emergency
- change in work schedule
Personal calls that need to be reimbursed must be paid back at the contract rate of $0.05 per minute plus $0.06 per corresponding minute and any applicable roaming charges. This reimbursement must also include sales tax. Personal calls must be reimbursed to the department account which pays for the cellular phone. Sales tax must be deposited to the Telephone Support Office account. Deposits should be sent to the Bursar's Office and include the proper class coding. Your supervisor should receive a copy of the deposit as backup to their sign off procedures. Below is an example showing class codes to be used on the deposit:
| (Account number of cell phone)-6574 | Cost of call |
| 501180-4995 | Cost of call multiplied by .05 for state sales tax |
| 501180-4993 | Cost of call multiplied by .005 for county sales tax |
Use this spreadsheet to help you calculate your deposit with sales tax. You only need to fill in name, billing period and the minutes to be reimbursed to get the correct deposit information. If you need any assistance in completing your deposit, including the sales tax information, contact Robyn Woytasik at (715) 346-4691, or rwoytas@uwsp.edu.
Business Cellular Policy |
Phones/Features/Charges |
Business Cellular App
Acknowledgement of Receipt |
Reimbursement Form |
Phone Instructions