Constitution
Preamble Article I Article II Article III Article IV Article V Article VI Article VII Article VIII

Preamble
The purpose of the Hmong and Southeast Asian American Club™ (HaSEAAC) is to promote and provide extensive understanding of the Hmong and Southeast Asian culture. Through, cultural, historical research, and current issues, HaSEAAC educates and promotes diversity to the Universities of Wisconsin and the Stevens Point community.

Article I
HaSEAAC was once known as the Southeast Asian American Connection (SEAAC) in 1987 to the early 1990s, however with its majority of Hmong members, SEAAC was changed to what it is today, the Hmong and Southeast Asian American Club.

Article II
HaSEAAC consists of Members, six Officers, Web Master(s), Advisor(s), and committee(s).

  1. Officers
    1. Officers are those who have paid the membership fees and are only full time and part time students in good academic standing, cumulative GPA of 2.0 or better.
    2. Members and other Officers elect all Officers except the Web Master(s). It is preferable that all Officers have a sophomore standing but not required.
    3. All Officers are expected to maintain their positions for the entire school year and there are no co-positions except webmaster(s).
    4. It is highly recommended that the President and Vice President positions be held by former HaSEAAC officers and must have about a one year academic involvement within the club prior to elections.
    5. All Officers share the rights and privileges of Members. Officers are responsible to attend all general and officer meetings and club events/ activities.
    6. The Duties of the Executive Board
      • The President’s responsibilities are to oversee all activities, i.e., organize and maintain order at all meetings and social gatherings; the President shall represent HaSEAAC professionally, and appropriately appoint members into committees.
      • The Vice President’s responsibilities are to assist the President in all activities, manage social events, and publicize all HaSEAAC held events to the general public with the assistance of the Public Relation’s.
      • The Treasurer’s responsibilities are to present to HaSEAAC balance inquiries based on HaSEAAC’s Student Funding Organization (SFO/SGA) and State accounts. This individual approves all cash transactions, i.e., deposits, withdrawals and reimbursements. S/he shall assist the Fundraiser in all activities.
      • The Secretary’s responsibilities are to inform all members, officers, and advisor(s) of HaSEAAC held events. All minutes from meetings are recorded and distributed to HaSEAAC by this individual. He/she will also have the responsibility of reserving rooms for most of HaSEAACs’ held events and meetings.
      • The Public Relation’s responsibilities are to make and distribute event fliers, attend other organizational meetings, bring guest speakers to club meetings, connect with community leaders, participate or organize presentations for schools, and is responsible for keeping up to date on the history of the club; etc, or shall appoint and oversee an appointed member for the task of keeping up the history of the club.
      • The Fundraising Committee Chair researches fundraisers and maintains the supervising role of all fundraising events. S/he also refers to the HaSEAAC members for fundraising activities. S/he shall report all finance activities to the Treasurer.
        1. Fundraising Assistant may be appointed by the Fundraising Committee Chair to help assist him/her. The Fundraising Assistant has the benefits and responsibilities as an officer, but is only considered an active member.
      • The President appoints the Web Master and there can be more than one Web Master. The responsibility of the Web Master is to maintain HaSEAAC’s website, make it attractive, up-to-date, and make necessary alterations. This individual is required to report to HaSEAAC about or for any information and suggestions, so that events may be presented on the web. He/she is responsible for taking photos of HaSEAACs’ events to be presented on the web and for the Public Relation’s historical records.
  2. The Rights and Benefits for HaSEAAC members.
    1. An official membership of HaSEAAC is entitled to participation in all HaSEAAC held events, i.e., conferences, dances, camping trips, shopping trips, and other recreational events for reduced or no charge.
  3. Non-Student Members
    1. Non-students may join the organization. However, they may not hold officer positions, nor may they handle the finances, ride in university vehicles, or act as agents of the state students. Non-students may wish to arrange for their own liability insurance to cover them for any activities they engage in as members of the organization.
  4. Committee(s)
    1. Committee(s) will be formed as needed. An appointed member shall oversee all activities and be advised by an appointed advisor. The committee chair shall report all activities to officers and members.
Article III
Terms, Election Day, Voting Rights and Processes
  1. Elected Officers may hold a single position at the most-two full academic years, or four semesters.
    1. Incumbent Officers must re-run to hold office for second term.
  2. Election occurs once a year approximately during the third week of April.Officers must inform HaSEAAC at least 14 days prior to Election Day.
    1. In the case an officer(s) resigns for any reason, it is possible for an election to be held and officers must inform HaSEAAC at least 14 days prior to Election Day.
  3. Only Members and Officers may nominate candidates for office on Election Day.
    1. Only Members and Officers may be nominated as a candidate for any given position(s)available.
    2. All candidates must be present to be nominated.
  4. Only Members and Officers may vote on Election Day.
    1. Members and Officers must be present to vote.
    2. There are no absentee ballots.
  5. Candidates that meet requirement (Article IIB1) must present a short speech no more than 5 minutes.
    1. No speech prerequisite for Interim Officers.
    2. No speech prerequisite for appointed Officers.
  6. Candidates with most ballot votes win.
    1. Ballot ties will result in a re-vote process until one candidate wins.
Article IV
General HaSEAAC Meetings and Officers Meeting
  1. All general meetings will be set up at the beginning of each year.
    1. HaSEAAC officers will determine the most convenient time and day to meet.
    2. Officers are obligated to attend all general meetings to conduct and give reports to Members unless they inform another Officer.
  2. Officers’ Meetings
    1. Officers and the Advisor determine all meetings.
    2. Officers are obligated to attend Officers meetings.
Article V
Finances (Membership fees and disbursement of fees upon dissolution of Organization)
  1. For students entering the fall semester, HaSEAAC membership costs $3.00, which is to be paid no later than the twelfth week of the first semester. Any fee paid thereafter is assessed an additional fee of $3.00. The membership fee must be renewed every school year.
  2. For freshmen and transfers entering the spring semester, they may pay the fee no later than the sixth week of that semester otherwise there will be an additional fee of $3.00.
  3. All Student Government Association funds will return to SGA upon dissolution of the organization.
  4. Upon dissolution of organization, all leftover funds will be used at the agreement of the organization for any purpose.
Article VI
Amendments to the Constitution
  1. Prior to new amendments being added, members will be notified in writing.
  2. Also two-thirds of the members must agree on the adoption of the new amendment
Article VII
Ratification
  1. Two-thirds of the members are needed to ratify the constitution
Article VIII
Date of Ratification: October 25, 2006 and the constitution must be renewed every 3 years.

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