Study Abroad

Refund Policy

 

All study abroad participants assume financial responsibilities for their international experience well before the official U.S. departure date. International programming requires advance payments made on behalf of each individual participant to secure services such as academic lectures, tours, airfare and housing accommodations. Please read the following withdrawal and refund policy carefully.

Airline Tickets.  As an officially confirmed participant in a UWSP study abroad program, any airline tickets purchased on the student's behalf by the UWSP Office of International Education are the student's personal property and financial responsibility. These airline tickets are not part of the UWSP study abroad program fee and thus are not covered by the following refund policy.

Required Written Statement of Withdrawal.  In order for a participant to be considered officially withdrawn from a study abroad program, the participant must provide a written statement of withdrawal that is confirmed by a staff member in the Office of International Education.

Program Fee Refund Policy for Withdrawal Before the Official Program Commences. The following policy statements are in reference to the date of confirmed statement of withdrawal.

    • More than one hundred (100) days prior to the official program start date: The Office of International Education will retain the non-refundable application fee and charge a $250 cancellation fee. The application fee is not transferable.
    • In the period from one hundred (100) days to thirty-one (31) days prior to the official program start date: The Office of International Education will retain the non-refundable application fee and charge a $250 cancellation fee as well as assess penalties for any purchased or reserved transportation, accommodation arrangements, and any instructional costs that on-site providers assess as well as any other program expenditure incurred to the date of withdrawal.
    • Thirty (30) days prior to the official program start date: The Office of International Education will assess the penalties listed above for the period from one hundred days to thirty-one days, but participants should be aware that on-site providers and other pre-purchased services may be fully non-refundable. 

Generally, no refund of any part of the program cost is possible for withdrawal once a program has officially begun.

National Student Exchange:    

Withdrawal before the Official Program Commences.  Prior to January 1 of the year in which the Exchange occurs, the Office of International Education will retain the non-refundable application fee and charge a $250 cancellation fee. The NSE portion of the initial program fee may be refunded prior to its transmission to the NSE offices.   After January 1 of the year in which the Exchange occurs, the NSE portion of the initial program fee is completely non-refundable according to NSE policy. Thereafter, students are subject to cancellation fees by the host university for expenses such as housing, meals, books, etc. and also responsible for any applicable UWSP tuition charges. 

 

 Withdrawal during the Official Program: Generally, no refund of any part of the program costs is possible.  

NOTE FOR ALL PROGRAMS:  Individual participants are responsible for all expenses and fees charged for their participation.  Any outstanding payments due may be applied to the participant’s UWSP Billing Account.
 
Also note:  UWSP does not purchase trip cancellation insurance for program participants. 
Individuals are encouraged to research trip cancellation insurance options and choose personally whether or not to purchase it.
 
 
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