When a participant withdraws from a program
before departure or returns to the U.S. before completion of a program,
the individual participant must communicate in writing directly with the UWSP Office of International Education as soon as possible to ensure all essential university
procedures are followed and to receive the fullest refund possible.
Airlines and international service providers, including foreign universities
and their affiliated agencies, often require advanced payments and impose large
cancellation fees. In case of a participant withdrawal, the Office of International Education will strive to refund payments as much as possible to
the individual, but the Office is not liable for fees and
charges imposed by partner agencies and universities.
The Office of International Education does not
purchase trip cancellation insurance for individual participants or programs.
Participants are encouraged to investigate trip cancellation insurance to
determine if such insurance is in their best interest to purchase privately.
Withdrawal Before the Official Program Commences.
In the period from one hundred (100) days to thirty-one (31) days prior to the official program start date: The Office of International Education will assess penalties for any purchased or reserved transportation, accommodation arrangements, any instructional or arrangement costs that on-site providers assess as well as any other program expenditure incurred to the date of withdrawal. The application and initial program payment are transferable in this period as outlined in point A.
Withdrawal During Official Program: Generally, no refund of any part of the program costs is possible.
National Student Exchange:
Withdrawal before the Official Program Commences. Prior to
January 1 of the year in which the Exchange occurs, the Office of International Education will retain the non-refundable application fee and its portion of the
initial program fee. The application fee and the UWSP portion of the initial
fee is transferable ONCE and only to another NSE Exchange semester. The NSE portion of the initial program fee may
be refunded prior to its transmission to the NSE offices. After
January 1 of the year in which the Exchange occurs, the NSE portion of the
initial program fee is completely non-refundable according to NSE policy.Thereafter, students are subject to cancellation fees by the host university for expenses such as housing, meals, books, etc. and also responsible for any applicable UWSP tuition charges.
during the Official Program: Generally,
no refund of any part of the program costs is possible.
NOTE FOR ALL PROGRAMS: Individual participants are responsible for all expenses and fees charged for their participation. Any outstanding payments due may be applied to the participant’s UWSP Billing Account.