Registration & Records

Office of the Registrar Faculty/Staff Newsletter

• Icons on homepage of some our most frequently visited links (i.e. Campus Calendars, Academic Forms, Major/Minor Enrollment Reports and FERPA. 
  
  
• Left-hand navigation menu appears on each page of the site to provide users with access to many of the main services related to the Registration and Records Office. 
  
  
• Course Registration section in which you will find links to favorites topics such as Advising, Course Catalog, Forms, Timetable and Registration. 
  
  
• Faculty/Staff link that is an intranet site set-up for viewing more detailed information on Advising Resources, Reporting Final Grades, Timetable Rollout Schedule and more... 

• Mission Statement         Meet the staff

A.  Important Dates

• Students can access their registration appointment times on the web.  Undergraduate students are required to schedule an advising appointment with their advisor. 
  
  
• Key terms related to Registration Authorizations and Restrictions.
  
  
• May and December graduates should Apply Early for Graduation.
  
  
• Click here to view registration dates by term.

B.  Run Class Lists Periodically During the Term:  

Class Lists are updated in real-time, so if a student has dropped your class the class roster will automatically be updated.  In addition, Federal legislation requires institutions to verify a “last date of attendance” for students that have received Financial Aid but have stopped attending class.  A student that officially or unofficially withdraws from school is required to repay a prorated portion of their financial aid. 

If you are aware of any student(s) in your class that have stopped attending, please email Registration and Records at regrec@uwsp.edu.  Include in your email the following:

• Student Name
• Department and course number
• Estimated date of last attendance

NOTE: After the attendance status is processed, a date of last attendance will appear on your myPoint class list for each student that is reported.  A “W-Drop” or “Clear Drop” message also appears for each student that has dropped the course during the term.

C.  Posting Grades

Using the student's name, student ID number, or any portion of the social security number to post grades is a violation of FERPA. Instructors are encouraged to use D2L to communicate grades and grade progress to their students. If grades need to be posted, faculty should use a random number that only the instructor and the student know. When posting these random numbers and grades make sure you do not alphabetize the list therefore losing the anonymity of the student.  See also reporting final grades.

Annual Notification of Students Rights Under FERPA - Every institution of higher education must notify students of their basic FERPA rights on an annual basis.  The Annual Notification link is sent in September easch year. 

Click here to view the  UWSP FERPA homepage.

D.  Matriculation Fee

Beginning Fall 2012, a one-time $175 Matriculation Fee was applied to all new freshmen and new transfer students tuition bill.  The matriculation fee covers programming costs associated with new student orientation.  In addition, the fee is used to fund convocation, commencement ceremonies and First Year Experience expenses. 

E.  Student Enrollment Data

Enrollment Reports by headcount, diversity majors/minors and SCH are available on the Registration and Records website.  Just click on the Enrollment Reports icon.  

• Headcount Enrollment
• Diversity Enrollment
• Declared Majors/Minors by Department
• SCH by Department
• Earned Majors/Minors by Department