Student Veterans Affairs Office
MILITARY CALL-UP INSTRUCTIONS
FOR STUDENTS AT UWSP
If the student is called up before the start of the semester, a
cancellation form must be filled out or a letter sent notifying us
of the cancellation with the reason indicated. Forms are available
at the Registration and Records Office, Room 101 Student Services
Building.If the semester has already started, a withdrawal form must
be filled out by the student. The withdrawal form must indicate the
current date as the “date of withdrawal”. The reason for the
withdrawal or cancellation must state“called to active military duty
for war time service” OR“withdrawing from the university due to
active training requirement with the military”. NOTE: The student
must
officially withdraw from the university.
If you are living in a residence hall, you will need to notify the
Residential Living Office at 715-346-3511. If you are receiving
Financial Aid, notify the Financial Aid Office at 715-346-4771. For
questions about loans or financial aid contact the appropriate
office on campus or your private lender for instructions. If you
need to reach the Perkins Loan Office, call 715-346-3473.
You will need to provide UWSP with a copy of the orders. We will
send a copy to the VA in St. Louis, Missouri and notify them of your
withdrawal from the university. If the orders are not available at
the time of the withdrawal, they may be faxed to us later at
715-346-2558.
If called up early in the semester, students might simply choose
to withdraw and re-enter when their obligation is completed. In such
cases, the students would receive a full refund of their tuition and
a prorated refund of any housing and food service charges. If called
mid-to late-semester, students might prefer to drop some courses
and/or receive a refund for the courses dropped and a prorated
refund of any housing and food service charges. If called late in
the semester, students could request incompletes or possibly even
have essentially completed their courses and the instructors might
be able to assign grades.
A grade of “incomplete” may be awarded at the discretion of the
instructor. It may be possible for you to be granted an extension of
time allowed to complete the work in the course. If you are gone for
an extended period of time, the department chair of the course would
need to notify the Registration and Records Office of the extended
time allowed.
In some instances an instructor may determine that a sufficient
amount of course work has been completed and therefore may choose to
award a final grade. You must consult with the instructor to
determine whether these requirements have been met.
We encourage all students in this situation to discuss the matter
with their instructors and to be clear about their status before
departing. In the event that any students have to leave abruptly and
don’t have an opportunity to discuss the situation with their
instructors, we will notify the instructors and appropriate
officials if you ask us to do so. If students are called up due to
“active military duty for war time service”, and we have a copy
of the orders to that effect, we will register the student for a
zero credit “COOP” course. This will enable the student to use their
university e-mail account, continue to have appointed registration
times, and maintain ties to the university to ease their re-entry
upon return.
The university will register the student in COOP for the length of
their call up as indicated on the orders. The student should try to
notify us if their call up time has been extended. When the student
returns to school they should provide an updated DD-214. We will
send a copy of this to the VA in St. Louis, Missouri so they have
the most current information in their system when determining
entitlement.
When returning to the university, bring a copy of your most recent
DD-214 to the Veterans Service Representative in the Registration
and Records Office, 101 Student Services Building. You can also
contact Registration and Records at 715-346-4301 to get information
on how/when to register for classes.