General Information
Social Security Number
Special
Work/Independent Study
Student Rights and
Privacy Records
SOCIAL SECURITY NUMBER
The use of the social security number as part of your university record is convenient for you and the school. It provides you with lifetime continuity of records and with an easily remembered number for requesting transcripts or referring to your permanent records in future years.
While submission of your social security number is voluntary, you should consider carefully the advantages of having the social security number as part of your university record before deciding whether or not to include it on your registration forms. We urge you to include it.
If you supply your social security number, the university will not, without your written permission, use it for purposes other than routine record keeping and institutional statistics.
Registration materials received without social security numbers will be processed normally, and another form of student identifier number will be assigned.
SPECIAL WORK/INDEPENDENT STUDY REGISTRATION
To register for special work, independent study, and thesis
courses you need to obtain the approval of the instructor with whom
you are doing the work and the chair of the department in which the
course is offered. The chair’s authorization must be granted
electronically to register for these courses on the web. You may
also use the SPECIAL REGISTRATION AUTHORIZATIONS form available in
the academic departments and the Registration and Records Office to
obtain written authorization from the instructor and department
chair. However, the signed form must be brought to the Registration
and Records Office to register for the course.
The courses which require this special registration are most
courses ending in 95, 96, 97, 98, and 99 (e.g., 399, 796).
STUDENT RIGHTS AND PRIVACY OF RECORDS
You, as a student, are entitled to review those records, files, and other materials maintained by this University that contain information directly relating to you. You may challenge information considered inaccurate or misleading and if the custodian of the record refuses a request for modification or removal of the information, you may file an appeal in writing to the Vice Chancellor of Student Affairs. Student records are maintained in offices of the Registrar, Accounts Receivable, Protective Services, your dean, departments in which you are majoring or minoring, and other campus offices with which you have been in contact, such as Financial Aids, Residential Living and the Student Academic Advising Center.
The following information may be made available to the public unless you restrict its release by completing a Request to Withhold Directory Information form in the Registration and Records Office. The information will be withheld until you notify the Registration and Records Office in writing to remove the restriction.
- Name
- Home address and telephone
- Local address and telephone
- E-Mail address
- Place of birth
- Major/Minor field of study and college
- Participation in officially recognized university activities and sports
- Weight and height of members of athletic teams
- Dates of attendance
- Degrees and awards received
- The most recent previous educational agency or institution attended
- Name of parents or guardian
- High school of graduation
No information, other than the above, will be released without
your specific written permission except as provided by law. For
additional information or a copy of the policy, contact the
Registration and Records Office.