KEY
POINTS
regarding the Department Chair Designee Authorization Screen:
1.
The
department chair uses this screen to designate other staff or faculty with
“department chair authority” to electronically approve student requests for
certain permissions, such as requests to register for “permission required,”
closed or independent study courses. Departments can decide that only the chair
will electronically approve such requests, or departments can use this screen
to designate other individuals to electronically approve requests in one, two
or more of the areas. For example, many department chairs will want their
program assistants to enter the electronic authorizations. If so, the chair
would designate the program assistant with authority to enter the approvals.
Some departments have heads of advising who they would want to designate to
enter the electronic approvals. The designees could be different for each
function.
2.
When
a department chair designates the department’s program assistant or a faculty
member with the authority to electronically approve students’ requests, the
electronic approval system will accept the authorization of either the chair or
the designee(s). Normally, a department would want at least one other
individual in addition to the chair with the ability to electronically approve
students’ request for permissions so that the approval process isn’t dependent
on the availability of a single person.
3.
Once
the department chair designates one or more individuals to electronically
approve students’ requests, those individuals will be able to continue to grant
such approvals for the specific functions identified by the chair until the
chair removes their designation or revises the specific functions they were
designated to approve. In other words, department chairs will identify their
“department chair authority” designee(s) now and may not have to change their
designee(s) again until there is staff turnover.
4.
Department
chairs and/or their designees can also designate staff, instructors, and/or
others to electronically approve students’ requests in specific sections of
courses. However, since those
authorizations are by course and section, they will need to be updated
each term. Those designations are made on the specific “Auth Fac/Staff”
screens.