Registration & Records

Reporting Grades

To enter your grades online, logon to myPoint and click the Academics tab.  Then select the appropriate grade roster from myCourses.  Instructors are encouraged to turn in their grades within 48 hours of the final exam (Saturdays, Sundays, and holidays not included).  The deadline for submitting grades is typically three to four working days after the last final exam.  A memo with specific deadlines will be sent via email to all teaching faculty prior to the start of finals.  For more information on web grading, see Submitting Grades on the Web.

If you prefer to have your grades entered by the Registration & Records Office, print out your class lists from myPoint.  Indicate your grades, sign the lists, and turn them in to Registration & Records by the deadline.

1.  GRADING SYSTEM.  The grades and their values are as follows: 

2.  RECORDING THE GRADE.  Enter the grade after the name of the student.

a)     A+, D-, and F+ are not valid grades. 

b)     For students who have elected the P-F option, the grade program will convert the regular grade to P or F.

c)       Please note the following regarding the “Incomplete” grade policy:

• An “incomplete” should be reserved for the completion of a definable amount of work (for example, one term paper or one exam) which occurs near the end of the semester.

• You are to inform both the student and the department chair in writing of the work that is remaining and the date by which it must be completed.

• The student has until the end of the next semester (excluding summer session) to complete the work unless you set an earlier deadline.

• The instructor and department chair may approve one extension of the time needed to make up the incomplete.  The dean of the college in which the course is offered must approve any further extension of time. 

3.  PREPRINTED GRADES.  If a student is auditing, a grade of AU will show in the grade column.  In the case of a student
     who officially dropped the class or who withdrew from school, a W will show in the grade column.

4.  DISCREPANCY BETWEEN YOUR CLASS ROSTER AND THE GRADE LIST

When submitting grades online: If you have no record of a student attending your class or the student stopped attending, assign them a grade of “F”.  You will then be prompted to choose “Never Attended” or “Last attended on...” and a date.  If you notified us earlier of a student in either situation, a “stopped attending” note will show after the student’s name.  If you feel the note is correct, you can skip to the next student.  If you need the note changed, contact the Registration & Records Office at 3814 or 4301. 

When submitting paper copies of your grade lists:  If you have no record of a student whose name appears on your list, or if you thought the student dropped your course, please do not enter an F or a W grade.  Instead, indicate under COMMENTS "never attended" or "dropped," whichever is appropriate, and the date of last attendance.  If you notified us earlier of a student in either situation, there should be a “stopped attending” note in the COMMENTS section.  If you feel the note is correct, you can skip to the next student. We will assign an F according to faculty policy if we determine the student did not officially drop the course.        

 5. MAKING A GRADE CORRECTION.  You can change grades online until you submit them.  Once submitted, all grade
     changes will have to be handled by the Registration & Records Office.  To make a correction, send an email to Julie
     Benson at jbenson@uwsp.edu.  Include the student’s name, id number, course, section, original grade, and the revised
     grade.  If you are turning in paper copies of your grade lists and need to make a correction, cross off the incorrect grade,
     write the correct one next to it, and initial the change.   

6.  Please do not use a different list, combine sections, or send partial lists because this can lead to errors.

7.  Please submit your grades in one of the following ways:

• Electronically –Submit your grades on the Web. Under myCourses, click on Grade Roster. For further instructions, click the Help button once in the grade roster application.

• In-person –Bring your grades to the Registration and Records Office personally so that you know the grades were received and we can resolve any discrepancies on the spot. Sign and date the sheets and make a copy for your records. 

• By campus mail – If you mail your grades, please do so from your building’s central mailroom, particularly if your department’s support staff does not work during this period. Otherwise, your grades could sit in the department’s out-going mail bin.

• By fax – As a last resort, you may fax the original class list to 715-346-2558. If you fax your grades, please mail your original class list to us in addition.

Instructors are encouraged to turn in their grades within 48 hours of the final exam for the course -- Saturdays, Sundays, and holidays not included.  Late reporting of grades results in:

a.  Unnecessary student anxiety about what grade is to be received.

b.  A delay in issuance of transcripts of grades to prospective employers, graduate schools, or schools to
     which students seek to transfer.

c.  A delay in certification to DPI for application for a teacher license.

d.  Preliminary grade point calculations which suspend students who shouldn't be suspended, or which don't
     suspend students who should be.

If only five instructors are late in reporting all their grades in a regular semester, 600 students could be affected if each instructor taught 4 courses of 30 students each.

8.  Students can see their grades via the Web as soon as they are entered.

9.  The test scoring facilities are located in the Information Technology Office, 026 LRC, and are available from
     8:00 a.m. to 4:30 p.m..  The facilities are not open over the weekend.  If this presents a problem, call the Information
     Technology Office (2081) to see what special arrangements might be made.