How to use a P-card for registrations
Revised March 3, 2008
Out of State Travel
Restrictions
Effective immediately because of the current State financial condition
which projects a $655 million deficit for the 2007-09 biennium, the
Governor is imposing restrictions on out of state travel effective
immediately. Until further notice, all out of state travel must be
pre-approved by the Provost in Academic Affairs or the Vice Chancellor
in Student Affairs or Business Affairs, for personnel in those
respective Divisions. This requirement applies to any out of state
travel that has not yet taken place, including events where
registrations and airline commitments have already been made.
Restrictions apply regardless of the funding source. Pre-approval is
also required for Fleet Vehicle use for out of state travel.
Click here for more information and required forms.
How to use a P-card for registrations
You may use your P-card to pay for a registration for yourself or another staff member if UWSP is paying for the registration.
Required p-card documentation
Registration form, brochure, or agenda which includes the following:
- Dates of event
- Location
- Cost
- Registration Form
- Listing of any meals that are included
- Activities (if applicable)
Links to assist you:
Note: If you are submitting a Travel Expense Report (TER) for the related trip, the registration payment should be noted on the TER by placing "PR" (indicating a P-card transaction) and the dollar amount paid, in the gray-shaded, direct billed column of the TER. Call the Travel Office, ext 2255, for assistance.
Expenses for family members and non-business related activities, such as sightseeing tours, etc, included as a specific charge in the registration fee may NOT be purchased with the P-card.