Purchasing

Restricted Purchases

You may NOT use a P-card to purchase the following:

Item Comments
Alcohol or alcoholic beverages Not all from State funds.
Donations/contributions to individuals or organizations State funds cannot be donated to another organization. Memberships are allowable. Contact Purchasing with questions.
Gifts, flowers, greeting cards These purchases are typically NOT allowed with State funds. Contact Purchasing if you have questions.
Maintenance contract agreements Any contracts MUST be approved by a contracting officer for UWSP.  Forward this paperwork with a requisition to the Purchasing Department.
Meals in travel status While the meals MAY be allowable, DOA rules prohibit putting meals on the P-card.
Movies/telephone/room service charges while in travel status While some of these expenses may be reimbursable, they are NOT permitted on a P-card per DOA rules.
Office/break room supplies including:  plastic ware, plates, cups, napkins These purchases are NOT allowed with State funds.
Photocopying/Printing All printing is regulated by the State Constitution and must be bid.  See Printing Resources for assistance with a printing order.
Personal purchases Not allowed
Purchases greater than $5,000 Any purchase > $5,000 requires a competitive bid process. Charges may not be split in smaller dollar amounts in order to be less than $5,000.That is serial purchasing!
Refrigerator, microwave, coffee pots for the office These purchases are typically NOT allowed with State funds. Contact Purchasing if you have questions.
Rentals, services, repairs These are 1099 reportable expenses. They require a purchase order in order to properly code and report the expenses to the Federal government.