Purchasing
P-card Documentation Quick Reference Guide
The purpose of this page is to provide a quick reference guide to the documentation requirements for various types of p-card transactions. The documentation listed is the minimum acceptable documentation. Some purchases may require additional information. You will be contacted by Purchasing if addition justification is required to comply with State audit rules.
Advertising Documentation Requirements
- US Bank Statement
- All receipts
- Cardholder Signature
- Approver Signature
- Copy of the ad/tearsheet
General Good/Supplies Documentation Requirements
- US Bank Statement
- All receipts
- Cardholder Signature
- Approver Signature
Registration Expense Documentation Requirements
- US Bank Statement
- All receipts
- Cardholder Signature
- Approver Signature
- Registration Form
- Event Brochure/agenda
- Travel Pre-authorization for out-of-state travel
Travel Expense Documentation Requirements
- US Bank Statement
- All receipts
- Cardholder Signature
- Approver Signature
- Travel expense report - signed by individual who authorizes your travel
- Travel Pre-authorization for out-of-state travel