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UWSP Payment Services

UW System Interim Policy regarding the use of 15 Passenger Vans

 The National Highway Traffic Safety Administration (NHTSA) has repeatedly issued warnings regarding 15 passenger vans.  In response to these warnings and in light of the risks associated with these vehicles, UW System Administration, working with the Department of Administration, has issued the following interim measures to minimize the potential of a more serious situation.  Working with the campuses and the Department of Administration, they will continue to review viable options and evaluate safer alternatives to minimize the risk associated with 15 passenger vans.  The safety of our students, faculty and staff is our number one priority.

 Effective July 1, 2002

The rental or lease of a 15 passenger van (either from UWSP Transportation or from an outside source) MUST be approved by Jeff Karcher, UWSP Director of Safety & Loss Control.  Failure to do so could result in great personal liability to the person renting/leasing the van. 

The following restrictions apply when considering a request
 for 15-passenger van approval 

1.                  An immediate ban of all student drivers of 15 passenger vans unless the student is over the age of 25.  The student MUST meet all System driving requirements and complete required training for operating 15 passenger vans.   

2.                  An immediate ban of all towing with 15 passenger vans regardless of the driver. 

3.                  An immediate ban of any car top carriers including boats with 15 passenger vans. 

4.                  A block on leasing 15 passenger vans through current State (Fleet Vehicles) and University contracts (Enterprise & National Car Rental) unless reviewed and approved by Jeff Karcher.  (Under no circumstances will students under age 25 be allowed to lease or drive 15 passenger vans.) 

5.                  15 Passenger vans can be used to transport cargo if the cargo and passengers are restricted in size and weight and number to the manufacturer’s suggested rated capacity of the vehicle. 

UW System faculty and staff will be allowed to continue driving 15 passenger vans as long as they meet System driving requirements and complete required training for operating 15 passenger vans and meet a minimum age requirement of 25.   

Exception to the Interim Policy may be permitted until such time as a permanent System policy is issued.  Requests for exceptions to the Interim Policy should be in writing and forwarded to Jeff Karcher.  Ultimately, the Chancellor in concurrence with the System Risk Management Office will have to approve any exceptions. 

Passengers and drivers are reminded of the law requiring seat belt use.   Common sense must prevail when planning trips to avoid driver fatigue.  Questions regarding this interim policy can be directed to Jeff Karcher at ext. 3901.  Contact Joe Hencik, Transportation, x-2884 for driver certification. 

Jean Sukow
Travel Coordinator
x-2255
jsukow@uwsp.edu