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UWSP Payment Services

Academic Support Agreement / Personal Services Agreement

Form

Policy 31 - Personal Services Payment

Why should this form be used vs. the PIR (Payment to Individual) form? 

• Must be used for payment of services of $5000 or more (unless a more formal contract is used), recommended for contracts less than $5000.
   
• Used when the service is a unique, noncompetitive activity supporting instruction/research/public service.
  • If the service desired is available from more than one source, competitive procurement rules apply and purchasing bid and waiver regulations must be followed.
     
• Provides terms and conditions that identify the obligations between the University and an independent contractor.
   
• Cannot be used for current UW System employees.
   
• Addresses issues related to:
  • Liability
  • Copyright
  • Insurance
  • Publication Requirements
  • Employment issues
    • Unemployment Compensation
    • Workers Compensation
       
• Provides format to convey the type and amount of expenses that may or may not be included in the fee for services.

For tax reportable payments for services.

Form

Payments to Employees

• UW System employees may NOT be paid for services outside of payroll, please contact Payroll for payment of services by a UW System employee.
   
• A State of WI employee may require additional approvals to be paid outside of payroll or through direct payment to the state agency.

Payments to Students

• Students must be paid through student payroll
   
• Exceptions: If payment is a one-time payment of $50 or less and the student is not currently set-up in the student payroll system
   
  • If student is already on student payroll in Dept. A and the student works for Dept. B on a one-time basis for a minimal amount, the payment still must go through student payroll.

Payments to Entertainers and Public Speakers

• Payments of $3,200 or more to an entertainer or public speaker that is not a resident of Wisconsin are subject to the WI Entertainer Tax.
   
• Please contact Campus Activities to request payment - the Campus Activities contract addresses the WI Entertainer Tax and provides instructions for requesting a waiver for non-profit organizations and other eligible individuals from the WI Dept. of Revenue.

Payments to Foreign Individuals

• Please call Laurie Kujawa at ext. 3721 BEFORE the foreign person arrives in the US!
   
• Rules for payments to foreign persons depend on the country and existing tax treaties between the US and the specific country
   
• When no tax treaty applies, we may be required to withhold 30% of any payment for services
   
• Forms needed may vary depending on the visa type of the person entering the US.

Payment for Services Flowchart

Policy Paper 31 - Personal Services Payments

• Go to the end of the Policy 31 text for attachments related to independent contractor vs. employee status

Policy Paper 18 - Inter-Institutional Payments for UW System Employees

Taxes - No taxes are deducted from payments made using a PIR form. Tax reportable payments are reported at the end of the calendar year on a 1099 form.

Questions: E-mail Laurie Kujawa or call ext. 3721.