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June 13, 2005

State of Wisconsin Enterprise Travel Program

On June 13, 2005, Marc Marotta, Secretary of the Wisconsin Department of Administration announced the implementation of a new Enterprise Travel Program.  The program has been in development for over 4 years and is designed to benefit state travelers in addition to saving money by awarding contracts to travel agencies, hotels, airlines and car rental companies.  Use of the new travel program contracts will be required.

As a result of Marotta’s announcement, a number of concerns have been voiced and questions have been raised regarding the specific details of the new travel program. Some concerns are:

• What affect the program will have on future travel arrangements
• How and when specific information will be disseminated
• Will training be provided
• Will the payment and reimbursement process be effected
• What will the individual traveler need to know when planning travel
• Where can more information be found on the new program

September 1, 2005 is the scheduled implementation date for the Enterprise Travel Program within the UW System. At this time, the WI Department of Administration and the Chief of the Enterprise Program continue to work out contract details, set up program parameters and formulate guidelines for the program and contracts that have been awarded.  As the State provides specific details to UW System, a transition plan for UWSP containing a timeline for implementation will be provided to all departments, faculty and staff.  Informational meetings and training sessions will be scheduled on our campus for travelers and department travel arrangers.

Until further notice, please continue with UWSP’s current process for booking airfare, hotel and car rental.  Travel arrangements made prior to September 1, 2005 are not subject to new policies or processes.

Future announcements regarding the specific details and dates of the travel program will be published on the Message of The Day.

For questions or concerns related to the new program, please send an email to the Payment Services mailbox: paymentsvs@uwsp.edu. Questions will be addressed promptly.

Jean Sukow, the UWSP Travel Coordinator, is available to assist you with your current travel planning needs.  Jean can be reached by email, telephone or in person at the Payment Services office.