(December 15,1997)

I. ESTABLISHMENT

The Environmental Health and Safety Committee, an advisory committee reporting to the Assistant Chancellor for Business Affairs, is hereby established. The committee is required by Executive Order 194 of the Governor, and by collective bargaining agreements.

II. MISSION

The mission of this committee is to develop and promote a high standard of environmental health and safety for the campus community.

 III. RESPONSIBILITIES

The Committee shall:

1. Conduct regular meetings, record minutes and submit findings and recommendations to the Assistant Chancellor for Business Affairs.

2. Evaluate the institution's environmental health and safety activities and policies and make recommendations for the institutional control of environmental health and safety hazards.

3. Review and analyze, as appropriate, reports of injuries and accidents on the campus and advise on protective, corrective measures.

4. Review reports of, and conduct as appropriate, health and safety inspections.

5. Identify opportunities to prevent or mitigate possible health hazards or areas of concern.

6. Furnish consultation to administration, departments, faculty bodies and student organizations with respect to the resolution of health and safety hazards.

7. Investigate resource availability and make recommendations for their use.

8. Select subcommittees with the following responsibilities:

a. Building Safety

The function of the Building Safety Subcommittee shall be to improve the safety of the campus physical environment by addressing campus facility-related concerns, performing periodic safety inspections and reviewing campus building projects.

b. Community Health

The function of the Community Health Subcommittee shall be to improve campus community health by investigating modifiable risk factors and promoting the health and well-being of staff, students and visitors.

c. Education and Training

The function of the Education and Training Subcommittee shall be to improve campus awareness of safety concerns by disseminating information and evaluating campus safety training effectiveness.

d. Executive

The function of the Executive Subcommittee shall be to facilitate the effectiveness of the EHS Committee by establishing specific priorities for the Committee and subcommittees, setting direction and troubleshooting areas of concern that might inhibit Committee success. Membership of the Executive Subcommittee shall consist of the Chair, Chair-elect, EHS Director and the chairs of the Building Safety, Community Health, and Education and Training Subcommittees.

 IV. MEMBERSHIP

The voting membership of the Committee shall be:

1. A University Health Services representative appointed by the Assistant Chancellor for Student Affairs.

2. Representatives from each of the following: College Letters and Science, College of Fine Arts and Communication, College of Natural Resources, College of Professional Studies, Health Enhancement Center, and Learning Resources Center who shall be appointed by the Dean or equivalent of those Colleges/areas.

3. A faculty representative, who shall be a senator, appointed by the Executive Committee of the Faculty Senate.

4. A student representative appointed by the President of the Student Government Association.

5. A student representative appointed by the President of the Residence Hall Association.

6. Classified employee representatives appointed by the local chapters in accordance with the collective bargaining agreements.

7. A personnel office representative appointed by the Assistant Chancellor for Business Affairs.

8. A physical plant representative appointed by the Assistant Chancellor for Business Affairs.

9. A Residence Life representative appointed by the Assistant Chancellor of Student Affairs.

10. A University Centers representative appointed by the Assistant Chancellor for Student Affairs.

11. A Classified Staff Advisory Council Representative appointed by CSAC.

The advisory, ex-officio (non voting) members of the committee shall include:

1. Radiation Safety Officer.

2. Hazardous Materials Officer.

3. Employee Wellness Coordinator.

4. County Environmental Specialist.

5. Risk Manager/Worker's Compensation representative.

6. Environmental Health & Safety Officer.

7. Director of Protective Services.

8. A Counseling Center representative appointed by the Assistant Chancellor for Student Affairs.

All members selected should have a keen interest in the health and safety of our campus community.

Members shall be responsible for selecting a replacement to represent their area at any meeting which they are unable to attend.

The period of appointment shall be for two years. Members may be reappointed to succeed themselves.

Representatives that serve a large area, such as HEC, CPS, LS, Physical Plant are encouraged to establish an ancillary safety network whose main function it would be to improve the effectiveness of communication, identification of and response to concerns from each area.

V. OFFICERS

A Chair and Chair-Elect will be elected by the voting members, from among the members, to 2-year terms. The election will be held in September of each odd numbered year.

VII. CHAIR

a. Act as a communication liaison between the Committee and the Assistant Chancellor for Business Affairs.

b. Chair the general meetings.

c. Assign subcommittee members from the voting members of the general committee.

d. Delegate assignments to committee members and subcommittees as necessary.

e. Develop meeting agendas.

f. Introduce and orient new members.

g. Schedule meeting dates.

h. Ensure the effectiveness of the meetings by directing discussions to meet the overall mission.

i. The Chair shall write the annual report and submit it to the Executive Subcommittee for approval at least one week prior to the first quarterly meeting held in September of each year. The report shall be submitted to the Committee at large and the Assistant Chancellor for Business Affairs at the September meeting.

VIII. CHAIR-ELECT

a. Serve as Chair in the absence of the Chair.

b. Succeed the Chair after serving two years as Chair-Elect.

c. Verify member appointments with appointing authorities.

IX. ADMINISTRATIVE SUPPORT

The EHS Department shall provide administrative support for the committee, post the quarterly agenda, and prepare and post quarterly minutes.

A copy of the approved minutes and committee reports shall be forwarded to the Chancellor, Vice Chancellor, the Assistant Chancellors for Business Affairs and for Student Affairs, the University Affairs Committee, the Deans, all committee members and representatives to the committee, and the EHS public folder.

The original of all records shall be retired on a schedule to be determined by the University Archivist.

X. MEETINGS

The Committee as a whole shall meet during the months of September, December, March, and June. The subcommittees are encouraged to meet at least monthly.

All meetings shall comply with the provisions of the Open Meetings Law. (Wisconsin Statutes 19.81-19.98).

All committee business shall be conducted in accordance with Roberts Rules of Order, Newly Revised, recognizing that this authority allows for the conduct of business by small, informal committees, and makes available for such conduct of business, special rules of procedure.

XI. RESOLUTIONS

Each resolution shall have a sponsor who shall be responsible for:

a. drafting resolution language;

b. soliciting and responding to input from Committee membership;

c. developing background information in support of the resolution;

including an enumerated policy recommendation; and

d. introducing the resolution for a vote.

Resolutions shall be put to a voice vote at quarterly meetings or voted upon through interdepartmental campus or electronic mail.

XII. RESCISSION

The bylaws of this committee dated September 28, 1995 are rescinded, and the bylaws outlined in this document shall become effective on the date signed by the Chancellor.

Thomas George

Chancellor