Security cameras may be installed in situations and places where the
security of either equipment or people would be enhanced. Cameras will be
limited to uses that do not violate the reasonable expectation of privacy as
defined by law. When appropriate, the cameras may be placed campus-wide, inside
and outside buildings. Although the physical cameras may be identical, the
functions of these cameras fall into three main categories:
1.) Anti-theft and Vandalism: Where the
main intent is to take pictures and store them on a remote device so that if an
item is discovered stolen or vandalized, the pictures will show the
perpetrator. Examples: an un-staffed computer lab, an un-staffed science lab,
or a parking lot.
2.) Personal Security: Where the main
intent is to take pictures and store them on a remote device so that if a
person is assaulted, the picture will show the perpetrator. Someone from
Protective Services may also monitor these cameras live. Examples: a major
hallway, or a parking lot.
3.) Extended Responsibility: Where the
main intent is to have the video in one room monitored by staff member in a
different room who is responsible for people and equipment in both rooms. In
this case, pictures may or may not be stored. Example: a computer lab with
multiple rooms and only one staff.
This policy does not apply to cameras used for instructional purposes.
Further, cameras being used for research would be governed by other policies
involving human subjects and are therefore excluded from this policy.
Requests for installation of security cameras should be made to and
approved by the Security Camera Officer (a position appointed by and
responsible to the Provost).
obtained from the cameras would be used exclusively for law and/or policy enforcement.
camera installations are subject to federal and state laws.
The places where these cameras may be installed may be restricted access
sites such as a departmental computer lab; however, they are not places where a
person has a reasonable expectation of privacy.
Cameras will be located so that personal privacy is
maximized. No audio should be recorded.
Unless the camera is being used for criminal surveillance, or in
extraordinary circumstances, the following places should not be monitored by
v Locker Rooms
v Residence Hall rooms
v Classrooms not used as a lab
For Anti-theft/Vandalism and Personal Security cameras, access to images
from cameras should be limited to the Security Camera Officer and other persons
authorized by the Provost. For Extended Responsibility Cameras, the live video
can be monitored live by the staff person, however any images stored must be
stored remotely and access limited to the Security Camera Officer. If images
are retained, the images should be retained for a period of at least one week
and no longer than 28 days, unless it is part of an investigation. Information
that directly affects an investigation will be kept for at least one year (or
for a period of time determined by the investigating agency.)
Anti-theft/Vandalism cameras requested in locations that may not be utilized
for extended periods (such as a storage room during summer break) may have
images retained for a period longer than 28 days as determined appropriate by
the Security Camera Officer.
When an incident has been reported or is suspected to have occurred,
personnel responsible for the area in question may request that the Security
Camera Officer review the images from the camera. As circumstances require, the
Provost may authorize others to review images. A record log will be kept of
all instances of access to, and use of recorded material. The Security Camera
Officer will give a semi-annual report to the University Affairs Committee.
Units requesting security cameras will be required to follow the
procedures outlined in this policy. Concerns or questions should be directed
to the Security Camera Officer. The Security Camera Officer’s job description
needs to clearly outline his/her responsibilities, and his/her performance in
these areas will be evaluated by the Provost on an annual basis. Breaches of
this policy can result in disciplinary action.
Unless the camera is being used for criminal
surveillance, areas being monitored should have at least two signs indicating
that security camera monitoring may be taking place. The wording on the signs
should not create a false sense of security to lead someone to believe that the
cameras were being monitored live when in fact they were not. These signs
should be at the entrance to the area being monitored and should identify a
contact person who can answer questions regarding the cameras.