​Volunteer Information

Continuing Education and Outreach relies heavily on volunteers to run the STEM Exploration Day events held at UW-Stevens Point. Each event includes 40 or more presenters and between 350-550 participants.  This many people requires a well-organized and seamless program and we need reliable volunteers, like you, to help us be successful!  

Why Volunteer?

The event provides you an opportunity to network with STEM professionals, support a community outreach program, support the initiative of the program, and to engage in a university activity.  

Conference at a Glance​
Registration and Exhibit Exploration (Dreyfus University Center (DUC)) ​8  - 9 a.m.
Welcome and Keynote Presentation (DUC) ​9 - 9:45 a.m.
​Escorts take students to Workshop A (from DUC) 9:45 a.m. - 10 a.m.​
Workshop A​ (Various campus buildings) ​10  - 11 a.m.
Escorts pick up students from Workshop A and take them to Lunch (DUC) 11 - 11:15 a.m.​
Lunch​ (DUC)​ 11  - 11:45 a.m.​
Escorts take students to Workshop B (from DUC) 11:45 a.m. - noon​
Workshop B​ ​(Various campus buildings) noon - 1 p.m.​
Escorts pick up students from Workshop B and go to the Sundial 1 - 1:07 p.m.​
​Students locate Workshop C escorts (Sundial) and are escorted to Workshop C 1:08 - 1:15 p.m.​
Workshop C​ (Various campus buildings) 1:15  - 2:15 p.m.​
Escorts pick up students from Workshop C and are escorted to HEC 2:15 - 2:30 p.m.​
End of Conference​ (Health Enhancement Center (HEC)) ​2:30 p.m.

Volunteer Options

There are two ways to volunteer other than volunteering as a presenter.  You may either escort students to each workshop or help a presenter within a workshop as a workshop assistant. You may do both and we prefer that you do!


The attending students are minors and they need to be escorted to each location change during the event. Escorts will take groups of approximately 15-30 students to each location throughout the day, carry a workshop sign and wear a white lab coat (fits over your coat), so students can locate you easily.  These visual identifiers work great for the attendees...plus, lab coats are just really cool! 

Workshop Helpers 

Presenters occasionally needs some help within their workshop, so workshop assistants are recruited to aid the presenter with material setup, help the students with the activity and help with crowd control. Workshop assistants are not asked to present any material. 
Workshop helpers are assigned to presenters prior to the event. Volunteers who can help for all three workshops will be given first priority when selecting volunteers. You must be able to arrive at least 15 minutes prior to the workshop you will assist in. You will not be contacted by the presenter prior to the workshop but will need to be on time and committed.  You may escort and be a workshop helper.

Volunteer Expectations

Each volunteer is asked to be timely, professional, committed, and have a positive attitude while representing the university on behalf of Continuing Education and Outreach. Many attendees have never visited UW-Stevens Point or any university environment before, so we want to make the a good impression and have it be a positive experience. Energized and engaged volunteers make the event fun for everyone involved, including the event staff!  
A volunteer assignment schedule is prepared ahead of time.  Presenters are told how many volunteers will be assisting them and we notify each escort of their volunteering assignment and location.   Please be aware that attendees pay $40 per person to attend this event and they expect it to run as advertised.  Should you not be able to volunteer, and not show up, you will cause a significant disruption in our pre-determined schedule.  If you are unable to volunteer, please try to provide us with a week notice.  We want to provide a seamless event and do so by being as prepared as possible.  

University Policy, Volunteer Agreement and Liability

This event is catered to minors, so university policy requires a two-deep policy (two adults in any room with minors). For every presenter without a co-presenter, an escort or volunteer will be placed in the workshop so that no adult is presenting alone.  If you are an escort, you may be asked to sit in on the workshop, not volunteer as an assistant, just so we can follow university policy.  

Complimentary Items

Volunteers working 3 or more hours will be provided with a complimentary lunch and t-shirt.  When signing up, please indicate your t-shirt size and if you want a lunch.  

Lunch will be served from 11-11:45 a.m. in the Dreyfus University Laird room as well as in room DUC 235 (kitchenette).


Sign up Form

The volunteer sign up is in the form of an electronic survey.  You will be asked your contact information, which volunteer option you would like to do, your availability, and a few other questions.    

STEM Exploration Day for Boys: Friday, November 4, 2016 Sign up to volunteer

Sign up by October 28, 2016 and volunteers will be notified by October 31, 2016.    

STEM Exploration Day for Girls: Friday, February 17, 2017 Signup to volunteer
Sign up by February 10, 2017 volunteers will be notified by February 13, 2017.