WEEB Grant Programs

General Grant Proposal
Quality Assurance Checklist


The following are some important details to watch out for. Absence of any starred (*) and bolded item will cause the proposal to be disqualified. Disqualified proposals will not be returned to the applicant for correction.

Application Cover Page

Official WEEB cover page form submitted.

___ Administering applicant specified

Grant request amount provided and within award limit

___ $1,000 for mini-grant proposals
___ $5,000 for small proposals
___ $10,000 for large proposals

Dated signature of chief executive officer (e.g., superintendent, executive director, president, etc.)

Abstract supplied in space provided

 

Consortium Verification
form completed and signed, if required


CEO's signature from every institution providing 1/3 or more of total match

___ Signature from every partnering public agency

 

Project Narrative

___ Project title and name of administering applicant at the top

Needs statement shows relationship of
project to one EE 2010 goal

___ Goals, objectives, and activities provided
___ Staff positions and qualifications provided
___ Continuation and spin-offs addressed
___ Copies printed back-to-back

Page restrictions of narrative observed
8 1/2" x 11" paper, 1" margins, 10-point or larger font


(limit of 1 page for mini-grants of a $1,000
or less — one side of one sheet)

(limit of 2 pages for small grants of $1,001 to
$5,000 — two sides of one sheet)

(limit of 6 pages for large grants of $5,001 to
$10,000 — six sides of three sheets)

 

Budget Summary

Budget page provided.

___ All expenses are eligible
___ Expenditures identified and itemized
___ Expenditures correlated to the narrative
___ Matching amounts provided
___ Source and type of match identified
___ Grant request and matching totals
      provided

Common budget errors include exceeding the maximum award amount, capital limit, and/or site enhancement limit. Re-check all calculations!

 

 

 

 

 

 

Matching total provided and equivalent to at least 25 % of the grant funds requested


Minimum required match (25 %) contributed during project
timeline and between July 1, 2010 and December 31, 2011


Capital purchases do not exceed limits indicated

___ 75% for mini-grant proposals
___ 50% for small and large proposals

Site/facility enhancement expenditures do not
exceed limits indicated

___ 75% for mini-grant proposals
___ 50% for small and large proposals

 

Final Preparation

___ Proposal assembled in proper order
___ Each copy stapled in upper left corner
___ Proposal free of endorsements or brochures

Original and 5 copies of complete
proposal submitted (total of 6 sets)


Postmarked by February 13, 2010 or hand delivered to the WEEB office by 4:30 PM on February 12, 2010.