Quality Assurance Checklist


The following are some important details to watch out for. Absence of any starred (*) and bolded item will cause the proposal to be disqualified. Disqualified proposals will not be returned to the applicant for correction.

Application Cover PageStudents monitoring bird house

checkbox, checked, unchecked icon*Official WEEB cover page form submitted.

checkbox, checked, unchecked icon Administering applicant specified

checkbox, checked, unchecked icon*Grant request amount provided and within award limit

___ $1 to $5,000 for school forest education plan proposals
___ $1 to $10,000 for general, forestry, and school forest implementation proposals
checkbox, checked, unchecked iconNumber of people served provided

checkbox, checked, unchecked icon*Abstract supplied in space provided

checkbox, checked, unchecked icon*Dated signature of chief executive officer (e.g., superintendent, executive director, president, etc.)


Partner Verification form completed and signed, if required

checkbox, checked, unchecked icon*CEO's signature from every institution providing 1/3 or more of total match

checkbox, checked, unchecked iconSignature from every partnering public agency
checkbox, checked, unchecked iconSubmitting in either school forest category and the forest is managed in partnership, the consortium page must be signed by the partnering managing organization

checkbox, checked, unchecked iconSubmitting in the School Forest Implementation category and the proposal contains any type of forest management activity the page must be signed by the local DNR forester


Project Description

North Lakeland students conducting bog study

checkbox, checked, unchecked iconProject title and name of administering applicant

checkbox, checked, unchecked icon*Need and justification provided

checkbox, checked, unchecked iconApplying in the School Forest Implementation category, explicit links to Education Plan identified.
checkbox, checked, unchecked iconTarget audience(s) identified
checkbox, checked, unchecked iconProject description and timeline provided
checkbox, checked, unchecked iconDissemination plan provided
checkbox, checked, unchecked iconEvaluation plan provided
checkbox, checked, unchecked iconStaff positions and qualifications provided
checkbox, checked, unchecked iconContinuation addressed

checkbox, checked, unchecked icon*Page restrictions of narrative observed 8 1/2" x 11" paper, 1" margins, 10-point or larger font. Limit of 6 pages (six sides of three sheets). 

Suggested 1 page (1 side of one sheet) for proposals of $1,000 or less and 2 pages (2 sides of one sheet) for proposals of $5,000 or less.


Budget Summary

Common budget errors include exceeding the maximum award amount, capital limit, and/or site enhancement limit.
Re-check all calculations!

checkbox, checked, unchecked icon*Budget page provided.

checkbox, checked, unchecked iconAll expenses are eligible
checkbox, checked, unchecked iconExpenditures identified and itemized
checkbox, checked, unchecked iconExpenditures correlated to the narrative
checkbox, checked, unchecked iconMatching amounts provided
checkbox, checked, unchecked iconSource and type of match identified
checkbox, checked, unchecked icon Grant request and matching totals provided

checkbox, checked, unchecked iconStudents experimenting with groundwater model*Matching total provided and equivalent to at least 25% of the grant funds requested

checkbox, checked, unchecked icon*Minimum required match (25%) contributed during project timeline and between January 1, 2016 and December 31, 2016

checkbox, checked, unchecked icon*Capital purchases do not exceed limits indicated

___ 0% for school forest education plan proposals
___ 50% for general and forestry proposals
___ 75% for school forest implementation proposals

checkbox, checked, unchecked icon*Site/facility enhancement expenditures do not exceed limits indicated

___ 0% for school forest education plan proposals
___ 50% for general and forestry proposals
___ 75% for school forest implementation proposals


 Final PreparationNorth Lakeland student standing on snow covered frozen pond with fish in hand

checkbox, checked, unchecked iconCopies printed back-to-back
checkbox, checked, unchecked iconProposal assembled in proper order
checkbox, checked, unchecked iconEach copy stapled in upper left corner
checkbox, checked, unchecked iconProposal free of endorsements or brochures

checkbox, checked, unchecked icon*Original and 1 paper copy of complete proposal submitted (total of 2 sets)

checkbox, checked, unchecked icon*Postmarked to the WEEB office by October 31, 2015 or hand delivered to the WEEB office by 4:30 PM on October 30, 2015. Submitted paper copies without corresponding electronic submission will be disqualified (see note below)

checkbox, checked, unchecked icon *Electronic proposal (ideally one file per proposal) submitted to weeb@uwsp.edu by 11:59PM Central time on October 31, 2015. Submitted electronic proposals without corresponding paper copies will be disqualified. Prefer single PDF file, Word or Rich Text format also acceptable. A separate email is requested for each grant application. Please indicate organization name and the category of your grant application in the subject line (i.e., XYZ Organization, General; ABC Agency, Forestry, ZYX School District, School Forest Education Plan, CBA School District, School Forest Implemenatation).

If submission of electronic file is not possible, contact WEEB by noon on October 31, 2015 for alternate arrangements.