General and Water Grant Proposal
Quality Assurance Checklist


The following are some important details to watch out for. Absence of any starred (*) and bolded item will cause the proposal to be disqualified. Disqualified proposals will not be returned to the applicant for correction.

Application Cover PageStudents monitoring bird house

checkbox, checked, unchecked icon*Official WEEB cover page form submitted.

checkbox, checked, unchecked icon Administering applicant specified

checkbox, checked, unchecked icon*Grant request amount provided and within award limit

___ $1 to $1,000 for mini-grant proposals
___ $1,001 to $5,000 for small proposals
___ $5,001 to $10,000 for large proposals
checkbox, checked, unchecked iconNumber of people served provided

checkbox, checked, unchecked icon*Abstract supplied in space provided

checkbox, checked, unchecked icon*Dated signature of chief executive officer (e.g., superintendent, executive director, president, etc.)


Consortium Verification form completed and signed, if required

checkbox, checked, unchecked icon*CEO's signature from every institution providing 1/3 or more of total match

checkbox, checked, unchecked iconSignature from every partnering public agency


Project Narrative

North Lakeland students conducting bog study

checkbox, checked, unchecked iconProject title and name of administering applicant

checkbox, checked, unchecked icon*Needs statement shows relationship of project to one Wisconsin's Plan for Environmentally Literate and Sustainable Communities goal

checkbox, checked, unchecked iconGoals, objectives, and activities provided
checkbox, checked, unchecked iconStaff positions and qualifications provided
checkbox, checked, unchecked iconContinuation addressed

checkbox, checked, unchecked icon*Page restrictions of narrative observed 8 1/2" x 11" paper, 1" margins, 10-point or larger font

(limit of 1 page for mini-grants of a $1,000 or less — one side of one sheet)

(limit of 2 pages for small grants of $1,001 to $5,000 — two sides of one sheet)
(limit of 6 pages for large grants of $5,001 to $10,000 — six sides of three sheets)


Budget Summary

Common budget errors include exceeding the maximum award amount, capital limit, and/or site enhancement limit.
Re-check all calculations!

checkbox, checked, unchecked icon*Budget page provided.

checkbox, checked, unchecked iconAll expenses are eligible
checkbox, checked, unchecked iconExpenditures identified and itemized
checkbox, checked, unchecked iconExpenditures correlated to the narrative
checkbox, checked, unchecked iconMatching amounts provided
checkbox, checked, unchecked iconSource and type of match identified
checkbox, checked, unchecked icon Grant request and matching totals provided

checkbox, checked, unchecked iconStudents experimenting with groundwater model*Matching total provided and equivalent to at least 25% of the grant funds requested

checkbox, checked, unchecked icon*Minimum required match (25%) contributed during project timeline and between July 1, 2014 and December 31, 2015

checkbox, checked, unchecked icon*Capital purchases do not exceed limits indicated

___ 75% for mini-grant proposals
___ 50% for small and large proposals

checkbox, checked, unchecked icon*Site/facility enhancement expenditures do not exceed limits indicated

___ 75% for mini-grant proposals
___ 50% for small and large proposals


 Final PreparationNorth Lakeland student standing on snow covered frozen pond with fish in hand

checkbox, checked, unchecked iconCopies printed back-to-back
checkbox, checked, unchecked iconProposal assembled in proper order
checkbox, checked, unchecked iconEach copy stapled in upper left corner
checkbox, checked, unchecked iconProposal free of endorsements or brochures

checkbox, checked, unchecked icon*Original and 5 paper copies of complete proposal submitted (total of 6 sets)

checkbox, checked, unchecked icon*Postmarked to the WEEB office by February 15, 2014 or hand delivered to the WEEB office by 4:30 PM on February 14, 2014.

checkbox, checked, unchecked icon Electronic pdf of proposal submitted to weeb@uwsp.edu by 11:59PM Central time on February 15, 2014. Submitted electronic proposals without corresponding paper copies will be disqualified. Failure to submit electronic file is not cause for disqualification.