Preparing the Budget Summary
Type or print all responses clearly. This section of the application is valued at 20 percent.
Each expenditure must be correlated to the narrative. Reviewers consider how each requested item contributes to the overall value of the project. Proposals are funded on an "all or nothing" basis. Grant writers are therefore strongly encouraged to limit the budget request to resources which are essential for meeting the proposal's goal(s) and objective(s).
Itemize each expenditure ( i.e., identify specific items, unit cost, and quantities).
Use a completed sample "Budget Summary" webpage as a guide. For your convenience, links to blank forms are provided.
Blank Budget Summary Form
Blank Budget Summary Form
If many items are being purchased, if desired, create a category heading (e.g., children's books) and use the category heading and total price on the budget summary form; use additional sheets to provide the detail of the items to be purchased within the category (e.g., author, title, unit price,and number of units of each book desired).
If desired, your itemized budget may include itemized bid(s) from vendors or contractors.
Eligible expenditure categories include:
- Salaries and honoraria
- Fringe benefits
- In-state travel, meals, and lodging (not affiliated with attending, presenting or exhibiting at conferences)
- Increased itemized operating expenses that are directly related to the proposed project.
There are limits to capital and site enhancement expenditures (see below for definitions and limits).
Ineligible expenditure categories include:
- Grant funds used to supplant existing funding, including existing salary or honoraria
- Ongoing operating expenses
- Indirect costs or overhead costs
- Expenses or funds encumbered prior to July 1, 2014 or after December 31, 2015
- Religious activity or instruction
- Salaries and honoraria which pay a private school instructor's base salary or which supplant existing funding
- Costs of attending, presenting, or exhibiting at conferences
- Out-of-state travel, meals and lodging (including costs to bring out-of-state people into Wisconsin)
- Real estate acquisitions
- Office equipment or furniture
- Endowment contributions
- Accreditation fees
- Projects which are essentially field trips
- Capital expenditures beyond the maximum limit
- Site enhancement expenditures beyond the maximum limit
No grant funds may be used to supplant existing funding.
Capital items are defined as a material/supply budget item, listed within the grant request column, with an initial, individual cost of $100 or more.
Each grant category has a capital expenditure limit. Please refer to guidelines specific to each category for more information.
Proposals seeking more than the maximum capital expenditure, as determined by the reviewers, will be disqualified.