Schedule Change Policies
For all schedule change requests parents must fill out a Schedule Change Form.
Schedule Changes for Academic Year Semester I and II:
During the first two weeks of a Semester, schedule changes to your contracted time will be accommodated on a first come, first-serve basis.
Full refunds for days or hours dropped during this two week period start on the day notice is given and are not retroactive. Full credit is only available the first two weeks of the semester.
No full refunds will be given beyond this two week period to contracted time. We will do our best to accommodate changes due to class schedule changes, but we cannot guarantee space once the original schedule is changed.
GREEN schedule change forms are are for academic year schedule changes and are available by the sign-in computer. All Academic year changes must be put on the yellow form and returned to the office for approval.
After the first two weeks, to reduce your child’s hours, or to withdraw a child, parents must give the director written notice two weeks in advance, regular fees will be charged during those two weeks (except the first two weeks of the semester or first day of interim/summer).
During exam week hours may be added or dropped without penalty. Exam week sign-up sheets will be posted near the sign-in computer and will need to be completed by the first Monday in December (or May) for the change to be approved. If a family does not sign up for exam week by the set deadline, regular semester fees will be charged. The exception would be the infants; they remain full-time during exam week.
Interim/Winterim/Summer Schedule Changes:
All schedules during interim/winterim/summer periods are considered permanent after your child’s first day of each session. Families are only charged for the time and days contracted.
If you change your schedule after the first day of Interim/Winterim/Summer session starts, than a two week notice is required and only half credit will be given. In short, you do not get charged for times not attending, the center must have your schedule by day one of each session, otherwise academic year policies are followed (2-week notice for ½ off).
Please note: LAVENDER forms are used for interim/winterim/summer schedules.
Absences other than illness:
If a child is absent for purposes other than illness, one half of the fees will be credited to the account provided that the director has been notified of the absence two weeks prior to the time the child is to be out of the Center
Academic Year GREEN schedule change form: A two-week notice must be given to get ½ credit during the Academic Year.
LAVENDER winterim/interim/summer form: To get full credit for days in winterim/spring interim/summer (mid-May to Sept. plus Jan. winterim), notice must be given by 1st day of session, or ½ credit given with two-week notice applies.
You are allowed 2 free schedule changes after the first two weeks of a semester (one week of interims/summer). Thereafter there will be a fee of $2.50 for a temporary drop and $5.00 for a permanent drop. There is no charge for adding hours.
Your child’s schedule can be different for different weeks (interim/winterim/summer-only) and it is not necessary to sign up for each week of the interim/winterim/summer.