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All student organizations must become rerecognized each year if they wish to continue to use services extended through recognition. To become rerecognized, an organization must submit the following to the Campus Activities/Student Involvement Office before the third week of the fall term:

A list of names, addresses and phone numbers of current officers (officers must be students who have a GPA of at least 2.00 and who will be active in the organization).
A signed Advisor Contract Form with the name, address and phone number of the organization's advisor.
A current organization's constitution.
The organization's on-campus mailing address.

Additionally, it is MANDATORY that each organization president or head officer attend the annual rerecognition meeting held during the third week of each September.

Anytime throughout the year, when there is an officer change or constitutional change, updated changes are to be submitted to the Campus Activities/Student Involvement Office. This assists in keeping accurate records and keeping mailing lists up-to-date. (NOTE: Constitutions need to be updated a minimum of once every three years.)

All recognized student organizations are eligible to use the same services and enjoy the same rights extended to any campus department or agency, and are expected to operate within university policies and procedures.

Re-recognition for the 2008 fall semester will be held on September 22 and 23, 2008 in the DUC Theatre.

Leaders who are interested in leaving their organization in good standing with future leaders will provide ample information to ensure a smooth transition. Use the following checklist to help your replacement be as prepared as possible!

1. A copy of the constitution or by-laws which effect your position.

2. Goals and objectives from last year.

3. Status report of ongoing projects

4. Evaluations of past projects/ programs.

5. Previous minutes or reports.

6. Student organization policies and procedures.

7. Financial books and records.

8. Mailing lists.

9. Job description or documents clarifying your role. (include meetings than need to be attended)

10. Timeline of organization events – include reservations made or needing to be made.

11. Introduce your replacement to key resource people.

12. Update new officer information in SOD.

To download this document, click here!

Below is a list of offices that can help your organization get and stay established on campus. If you would like to download a full list of these offices' services, click here.

Accounting
Basement, Old Main, Ext. 2052
- Opening an SFO Account & Budget Summary Information
- Payment to Vendors

Campus Activities & Recreation
UC Administration, Dreyfus University Center, Ext. 4343

- Programming/Event Support Services
- Legal and Procedural Information
- Recreation
- Awards and Recognition Information
- Student Organizational Services
- Other Services

Centers Reservations Office
UC Administration, Dreyfus University Center, 346-4421
This office can assist in reserving space in the three University Centers (UC, Allen center, and Debot Center). This can include room space, banner space, concourse reservations, and Debot booths.

Conference & Reservations
UC Administration, Dreyfus University Center, 346-2427
Use this resource to reserve space in the academic buildings and outdoor space across campus. Reservations must be completed 48 hours before the event or meeting. Conference and Reservations can also help you set up conferences for your state or national affiliations. If you would like to bid on a conference, please consult with a member of the Conference and Reservations staff.

Copying Services
Printing and Design (Lower Level, Science Building)
Student Involvement & Employment Office (Lower Level of the Dreyfus University Center)
Information Center (First Level, Dreyfus University Center)
Copies and More (Second Level Concourse)

Food Service
UC Administration, Dreyfus University Center, Ext. 3434
Catering food/ beverages for your events and/or meetings.

Policy and Advisory Committee for Student Organizations – PACSO
Lower Level, Dreyfus University Center
PACSO is a sub-committee of the Student Government Association that assists student organizational development and training. If your organization has concerns or questions, PACSO can assist you.

Program Services
UC Administration, Dreyfus University Center, Ext. 4203
Technical Requirements: If you have technical needs for an event, contact Program Services.

Purchasing
Basement, Old Main, Ext. 2721
Authorizes the purchasing of items off- campus through the use of a Purchase Requisition. The Purchase Requisition must be accompanied by an additional bid quotation if the purchase is over $5000.

Raffle License
001 Old Main, Ext. 3968
If you need to obtain a raffle license for your organization, this is the place to go.

Student Involvement & Employment Office
Lower Level, Dreyfus University Center, Ext. 4700 or 2174

- Financial Services
- Forms, etc.
- Programming/Event Support Services
- Leadership Training Services and Development
- Publicity Services
- Student Organizational Services
- Student Organization Resource Room
- Student Employment Services
- Other Services

Transportation
101 George Stein Building, Ext. 2884
Student/Volunteer Driver Authorization Forms must be completed by each driver using a university vehicle for insurance purposes and Trip Authorization Forms must be completed prior to any trip/event where a university vehicle is used. Forms are available at Transportation Office.

The Student Organization Database is an online system which allows student organizations to update their officers and advisors as they change. The primary reason for this database is to keep up-to-date information on display of your organization. Students, faculty, staff and prospective students will be able to view accurate information about your organization and be able to contact the president and/or treasurer with questions.

Only the presidents and advisors that are active in the system have administrator access to this website. All other members and officers will not be able to change information. If you are the current president or advisor and you are unable to access the system, please call (346-2174 or 346-4700), email (sieo@uwsp.edu) or stop at the Student Involvement and Employment Office to gain access. It is essential that you update your information so current organization profile is made available to students and others interested in your organization.

For additional information and instructions on how to update your organization's SOD entry, read the information located at this link.

Otherwise, to get started, log on to SOD right here!

One transition piece you may want to consider is a letter to the person replacing you. Not only does this give you an opportunity to share some wisdom (and help them benefit from your mistakes!), it can also give you a bit of reflective time to explore what the role meant to you.

The following outline can serve as a possible format for your letter:

Dear _________,

Introductory paragraph. Congratulations – share what is ahead (don’t scare them!).

Things I know now that I wished I’d known when I started (just a paragraph or so… list up to 5 items – you don’t want to overwhelm them).

Things that I did that really helped me (again, just a paragraph or so listing a few items).

Top it off with your thoughts on what you got out of the experience and what your hopes are for them in the role.

Leave your contact information if you wish and wish them well!

This may be one of the most important pieces that you write. Spend some time with it...leave your legacy!

To download this document, click here!