Employee Training Checklist

The success of any new staff member depends on how well they are trained!  Feel free to add, delete, and adjust the following information to meet the needs of your office.

Tour:

•   bathrooms

• mail room

• where to put coats and books

•  where extra supplies are kept

• any people or offices that are in the area

•  introduce to full time faculty/staff that use the office

• fax machine

• copy machine

Phones:

•  how to transfer calls

•  taking messages

• phone etiquette

•  important numbers

• phone use (personal use)

Computers

•  log on

• what programs are used the most

• Office Usage Policies (can students check their email, do their homework, surf the net?

Office Etiquette:

•  dress code

• opening of office

• closing of office Logging in and out

• daily duties

•  relaying information to coworkers

•  visitor’s policy (can friends stop by to chat?)

Frequently Asked Questions

•  when do I get paid?

•  where do I pick up my paycheck?

• Breaks?

Performance Evaluation for Student Employees

Employee Name:  ______________________  Area Supervisor:  ___________________

Area Employed:  ______________________   Evaluation Period:  __________________

Key:  1= Exceeds Expectations                 2= Meets Expectations                3 Does Not Meet Expectations

Supervisor Comments:

Performance Trend Since Last Evaluation:  Improving ___  Declining ____  No Change _____

What specific improvements are necessary for the employee to achieve a higher level of performance? 

Supervisor’s Signature                                        Date

Employee Comments:

What specifically can your supervisor do to help you attain a higher level of performance?

This evaluation has been discussed with me.                   Employee’s Signature               Date

Ranking Key Explanations

Exceeds Expectations:  This employee has mastered all functions of the position and requires limited supervision.  Takes initiative without supervisor’s direction and exceeds job requirements.

Meets Expectations:  Dependable employee.  Routinely performs job duties as required by supervisor; Requires normal supervision.  No improvements necessary to meet job requirements.

Does Not Meet Expectations:  Constant supervision necessary.  Does not meet some or all job requirements. Improvements are necessary to meet job requirements.

Student Employee Grievance Form

Student Employee:  You have thirty days from the time you were aware (or should have been aware) of the event resulting in you filing a grievance to file this Student Employee Grievance Form.

Student Employer:  You have seven business days from the date you receive this grievance to meet with the student filing the grievance, perform any needed investigation to verify facts, and to provide the student with your response to the grievance.

STEP ONE

To Be Completed by Student Employee:

Name of student filing grievance (please print)                                                                         Phone Number

Mailing Address (include street address, city/town, state, and zip code)

Job Title of Student Filing Grievance

Name of Employing Department                                                                           Name of Immediate Supervisor

Office Address of Immediate Supervisor                                   Office Phone Number of Immediate Supervisor

Describe the grievance/complaint.  State all facts to include timing of events, persons involved, place of the incident.  Attach additional documentation as needed.

Relief sought (what would you like to happen as result of this process?)

Student Employee’s Signature                                                                               Date Submitted to Supervisor

(  )  I have sent a hard copy of this grievance to the employer involved in this grievance.

(  )  I have sent a hard copy of this grievance to the Student Involvement and Employment Office Manager

STEP TWO:

To be completed by Supervisor:

Date you received this grievance form: 

Your decision on this matter based on speaking with the student filing the grievance and your investigation of the situation:

Employer’s Signature                                                                                                                                               Date

(  )  I have sent a hard copy of this decision to the student filing this grievance.

(  )  I have sent a hard copy of this decision to the Student Involvement and Employment Office Manager

STEP THREE:

The student grievant will notify the Student Involvement and Employment Office Manager within five working days if they agree to the employer’s decision or will submit the grievance to their employer’s supervisor for further consideration.

Date student notified Student Involvement and Employment Office Manager of response to action taken by supervisor.

Response of Student:

(  )  Copy sent to Student

(  )  Copy sent to Employer

(  )  Copy sent to Supervisor of Employer (if the grievance procedure is continuing)

(  )  Copy for Student Involvement and Employment Office records