• Requests for events taking place between the last day of finals in May to the first day of classes in fall, can request space 18 months prior to event. Conference events that are utilizing other campus facilities will continue to coordinate use of University Centers' space through the Conference and Reservations Office. The Conference and Reservations office will serve as the contractor for the individual conference coordinator and make reservations request on their behalf. All academic year policies, procedures and fees (including deposits) will apply to all conference programs.
• Requests for events taking place at a time when the Dreyfus University Center is closed (holidays, weekends during break or summer) may be denied. If approved, a fee to cover costs involved in opening the building will be assessed to all groups in all categories.

• During the academic year, no one group is allowed to reserve the entire Dreyfus University Center. Two large rooms and 2 small rooms will be kept open to other groups until two weeks prior to event. Any rooms not reserved by another group, can then be reserved for the large event.

• Registered student organizations or campus departments may not reserve space for other organizations for the purpose of lower rates. The organization or department sponsoring the event must be primarily responsible for planning, implementing, attending and financing the event. The Director of the University Centers or his/hers designee reserves the right to evaluate and make final determination of appropriate rates. Violations will result in suspension of reservation privileges.

The University Centers Reservations Office is not responsible for parking in UWSP parking lots or on the City of Stevens Point's streets. The University Parking Office (715-346-3900) manages parking privileges on campus.

• The Centers Reservations office reserves the right to change room reservations in order to maximize use of the Dreyfus University Center for all users.
• The Centers Reservations office reserves the right to cancel or alter any reservation that conflicts with the general policy and educational mission of the University of Wisconsin-Stevens Point.
• The Centers Reservation office reserves the right to deny service to organizations that have violated reservations policies or are not in good standing with the University until privileges have been reinstated by the Director of University Centers or their designee.

• All academic class sessions must take place in an academic, GPR-funded building, not in the University Centers. One exception per semester will be made for a class to have a guest speaker, or class party, etc.

• A series reservation is a repeating reservation where the place, day of the week, and time of day are consistent throughout the academic year or semester, or other recurring time sequence.
  1. Only UWSP recognized student organizations and departments may hold series reservations.
  2. Series reservations for the Laird Room will remain tentative until May 1st.
  3. The Student Government Association (SGA), the Residence Hall Association (RHA), and Centertainment Productions are given priority for booking series reservations.

• Any group reserving space in the University Centers for sales purposes must also apply for a sales registration permit from the Student Involvement and Employment Office.
• If food or beverages are to be part of the sale, a waiver from University Dining services must also be obtained in addition to the sales registration permit.
• Approval verification must be received by the Centers Reservations Office before the reservation can be finalized.

• A deposit of 50% of Facility Use Fees is required for each room reserved. All space reserved will not be guaranteed until the deposit is received. Refunds of entire deposit will be made for space cancelled 60 days in advance of event; a 50% refund will be made for space cancelled 30 days in advance of event. Cancellations made less than 30 days prior to the first day of event will forfeit the entire deposit for the room.

1. Concourse reservation booths or banner space must be reserved by a recognized student organization or a University department. A member of the organization or department must be present at all times that solicitation takes place.
2. If sales will take place in the booth, a sales registration permit must be completed. A food waiver must be obtained from University Dining Services if the sale will consist of food or beverages.
3. Requesters have until 11:00 a.m. two working days prior to first day of reservation date to obtain approval of permits needed. In the event that this deadline is not met, the reservation will automatically be cancelled.
4. Concourse reservations will be limited to the existing units.
5. An organization is limited to one booth per reservation date.
6. An organization may have a reservation for a maximum of five days at a time only, excluding Saturday & Sunday. A new reservation may not be made until the last day of a current reservation.
7. When a group is one hour late for their daily reservations and has not called the Centers Reservations Office to ask for an extension of their starting time, their booth may be reassigned to another group looking for space.
8. The University Center is not responsible for posters, banners, or printed materials left in the concourse area.
9. Individuals staffing a concourse booth must remain behind the designated booth (as outlined by the purple carpet in the DUC) and are not allowed to approach individuals walking through the concourse. This policy will be posted in the concourse spaces and sent to individuals reserving these spaces.

• Decorations should be freestanding, or floor and table arrangements.
• Decorations are not to be taped, glued or tacked to a wall, window, ceiling or floor surface. Poster putty is allowed. (Exception to this is that items may be taped to the brick wall in Laird Room.)
• Easels can be provided for an event to accommodate decorating and can be reserved through Centers Reservations.
• Balloons must be secured at all times on the DUC Concourse and in the Alumni Room. Unsecured balloons can potentially set off the building fire alarms system, and may result in a fine from the SPFD.
• Glitter, confetti, or sand is not allowed. Clean up for these items will be billed to the user of the space at $25.00 per hour with a four-hour minimum.
• Decorating supplies, set up and tear down are the responsibility of the sponsoring organization/group.
• In compliance with the UW System Risk Management requirements, candles are allowed in the University Centers only for catered events with approval of University Dining Services. Candles are only allowed for non-catered events for ceremonial or religious purposes and only with pre-approval.