​Student Organization Conduct Board

Conduct Procedure

The Philosophy

The philosophy of the SOCB is that of education. The SOCB is NOT a court or law, nor does it follow the standard of proving responsibility "beyond a shadow of doubt."

Board members will follow a "is it more likely than not" philosophy when hearing and considering their decision.

The Procedure

All recognized student organizations have the right to due process and to have the charges against them judged by their peers. Conduct hearings will be heard by the SOCB chairperson(s), the advisor for SOCB, and a trained student member of the SOCB.  The SOCB member will be a representative from the same identified category as the charged organization.  Any trained SOCB member may recuse themself if the personal relationship, personal interest, or other interest would prevent this person from rendering a fair and impartial decision.  If the SOCB board is not convened the cases will be heard administratively. The original jurisdiction for conduct cases for all recognized student organizations (except Greek social organizations) is held by the Student Organization Conduct Board (SOCB). The Inter-Greek Council will adjudicate cases involving specific Greek social organization policy violations. Greek organizations with charges related to campus policy violations will be heard by the SOCB. The following guidelines must be followed prior to hearings:

Within two (2) full weeks of filing of the complaint, the Chairperson(s) and Advisor of SOCB will schedule the hearing that must be held within thirty (30) days of the receipt of the complaint.

Once the hearing is scheduled, the defendant organization (President, Organization Officer List, other members specifically listed by SOCB, and Advisor) and complainant shall receive the following information:

  • Written notification of the time and place of the hearing;
  • A statement of charges against the student organization;
  • A copy of the procedures for student organization conduct hearings.

Once the hearing is scheduled, any witnesses shall receive written notification of the time and place of the hearing.

Defendants, if unable to attend the hearing, must give a forty-eight (48) hour notice to the Chairperson(s) and the Advisor of the SOCB. They must also, if unable to attend, submit a written documentation of their testimony to the SOCB Chairperson(s) and Advisor at least twenty-four (24) hours prior to the hearing.

Procedures at the Hearing

All conduct hearings shall be recorded.

At the outset of the hearing the Chair personal shall:

  • Call the meeting to order
  • Establish the attendance
  • Ask those present to state their name and association with the case
  • Explain the format of the hearing to all assembled
  • Have the UWSP Conduct Officer read the charges against the defendant organization
  • Answer any questions about the complaint or the format of the hearing.

The Chairperson will ask the defendant organization to offer a plea to the charges.

If the plea is RESPONSIBLE:

  • The complainant and the defendant will be provided the opportunity to make a statement.
  • All persons other than the SOCB will be asked to leave the room after the defendant has given their statement.
  • The SOCB (in a closed session) will discuss the case and decide on a suitable sanction.

If the plea is NOT RESPONSIBLE:

  • All witnesses will be required to leave the hearing during the opening remarks, but remain in the area to be called for questioning.
  • The complainant, of their designee, will be permitted to make opening remarks.
  • The defendant will be permitted to make opening remarks.
  • The complainant will be permitted to call witnesses and/or present evidence. Upon conclusion, cross-examination is available to the defendant. After cross-examination, the SOCB may ask questions.
  • The defendant will be permitted to call witnesses and/or present evidence. Upon conclusion, cross examination is available to the complainant. After cross-examination, the SOCB may ask questions. Questions must be shown to be relevant to the incident being reviewed.
  • The complainant will be permitted an opportunity to make closing remarks.
  • The defendant will be permitted an opportunity to make closing remarks.
  • Once all evidence and testimonies have been heard, all persons other than the SOCB and the SOCB Advisor will be asked to leave the room. The SOCB (in closed session) will discuss the case and render a decision, and if necessary, decide on a sanction. (A simple majority vote of the members present is needed to find guilt).

After the SOCB determines the outcome of the hearing, the Chairperson will contact the complainant and the defendant, notifying them of the outcome. The SOCB advisor will also issue the decision and sanctions in writing, upon the conclusion of the hearing.  The outcome of the hearing will be sent to the entire organization membership list.