Materials for Retention, Tenure and Promotion Files
The following information refers to files
that are received for review in the Office of Academic Affairs.
Additional materials may be required by your College or Department
Required Materials for Files Received in Academic
Affairs
- Dean's recommendation
- Chair's recommendation (unless chair votes with faculty)
- Department/Personnel Committee decision (with vote)
- Summary of peer evaluations
- Summary of results from the Student Evaluation of
Instruction form for a minimum of three preceding years. The
results should have been returned to you in a format that
identifies the faculty member’s median on each item and the
median for comparable courses for each item. You should not try
to manipulate these numbers any further by creating means or
other summary statistics. Simply include a copy of the report
for each course/section in the personnel file you forward to the
Academic Affairs Office. NOTE: For evaluations
administered prior to the 2004-2005 year, you should submit a
chart of scores for questions 6 & 7 on the former version of the
Student Evaluation of Instruction form.
- Peer reviews of non-refereed presentations or publications
(if included under scholarship)
- Current vita
Desirable Materials for Files Received in
Academic Affairs
- Individual peer teaching observation reports
- Summary of results from the Student Evaluation of
Instruction form since hire (for retention, tenure and promotion
to Associate Professor) or since last personnel action (for
promotion to Full Professor). See above for appropriate format.
- Student comments - typed list by course, not individual
sheets
- Brief self-reflection (no more than two pages)
- Copies of cover pages of published work
Material Not Desired in Files Received in
Academic Affairs
- Complete articles or books
- Samples or photographs of works created
- Formative evaluations of teaching
Use of a small (one-and-a-half inch)
three-ring binder with tabs separating the different kinds of
materials is helpful.
In some cases additional documentation may be requested if needed
for adequate review.
