Student Organization Distribution Lists

(Please note that when the words 'student organization' or 'organization' are used below, unless other specified, it means a recognized student organization according to the standards set by the Student Involvement and Employment Office.)

Student Organization email mailboxes and member distribution lists are created automatically for all student organizations based on information in the Student Organization Database (SOD).  The advisor, president and the treasurer of each organization have the ability to designate what officers should have access to the email account and member distribution list for the organization.  Additionally, all advisors are automatically granted access to the email resources for an organization. For information on the organizations email mailbox click here.

The email mailbox for the organization itself is added to the member distribution list automatically.

For information on the benefits of a separate email account for student organizations click here

Maintain Student Organization Distribution Lists

Information for student organization presidents, treasurers, and advisors. 

Each organization has a member distribution list called 'Student_Organization - Members'.  Use the 'E-Mail DL' check box next to each officer in SOD to indicate if they have the ability to edit the membership of this distribution list.   Normally within 1 hour, the checked officers and advisors will be able to edit the membership of the member distribution list for the organization.  Anyone the advisors and officers add as a member to this list will receive a copy of messages that are sent to the list.

To restrict who can send messages to the 'Student_Organization - Members' List check the 'Restrict Access' field in SOD.  Normally within 1 hour, a second distribution list called 'Student_Organization - Senders' will be visible in the Outlook Address Book for the organization.  Only members of the 'Student_Organization - Senders' list have the ability to send to the 'Student_Organization - Members' list.  All advisors and officers that have the 'Email-DL' field checked in SOD will be able edit the membership of the 'Student_Organization - Senders' list.

Each organization has an advisor/officer distribution list called 'Student_Organization - Adv Ofcr'.  All advisors and officers listed in SOD are automatically members of this list.  Messages sent to this list will be delivered to the organizations advisors and officers as listed in SOD. 

Please be sure to keep the advisor and officer information in SOD up-to-date.

Click here for naming conventions for student organization distribution lists.

How Do You Edit a Distribution List?

Detailed instructions will be sent via email to all accounts authorized to edit the membership of the distribution list. Click here to see general instructions.